Explanation
BACKGROUND: The Development Department wishes to contract with McKay Lodge Fine Arts Conservation Laboratory, Inc., Oberlin, Ohio, for the restoration/repair of the Firefighters Memorial and associated works on the east bank of the Scioto River. McKay Lodge (cc # 34-1631388, expiration date 12/02/2016) was one of two firms submitting proposals in response to a bid posted in June 2015. The review team consisting of representatives from Recreation and Parks, Development, Fire Division, Equal Business Opportunity Commission and the Columbus Museum of Art, unanimously selected McKay Lodge. Pacific Coast Conservation, Marina del Rey, California was the second bidder.
Both the Columbus Museum of Art and City (Recreation and Parks/Development/Finance) have held contracts with McKay Lodge for artwork conservation/restoration. Their performance to date has been exemplary. They have multiple trade and professional organization certifications. The project budget ($26,808.00) includes a contingency of approximately twenty-percent ($2,346.00).
This legislation is submitted as emergency so the work can be completed in fall 2015, while weather conditions are favorable.
FISCAL IMPACT: This legislation authorizes the appropriation and expenditure of $26,808.00 from the Northland and Other Acquisitions Fund, Fund 735.
Title
To amend the Capital Improvement Budget; to authorize the City Auditor to transfer cash between projects within the Northland and Other Acquisitions Fund; to authorize the Director of the Department of Development to enter into a contract with the McKay Lodge Fine Arts Conservation Laboratory, Inc. for the restoration/repair of the Firefighters Memorial and associated memorial pieces; to authorize the expenditure of $26,808.00 from the Northland and Other Acquisitions Fund; and to declare an emergency. ($26,808.00)
Body
WHEREAS, by Executive Order 2014-1, Mayor Michael B. Coleman created the Columbus Public Art Program, which is administered by the Department of Development, Planning Division; and
WHEREAS, funds have been allocated from the Capital Improvements Budget to fund public art projects and restore/repair existing artworks; and
WHEREAS, a bid was posted in June 2015 seeking professional art conservation services to restore/repair the Firefighters Memorial and associated memorial pieces; and
WHEREAS, McKay Lodge Fine Arts Conservation Laboratory, Inc., Oberlin, Ohio was selected unanimously by the bid review team; and
WHEREAS, the Development Department wishes to enter into contract with McKay Lodge Fine Arts Conservation Laboratory, Inc., Oberlin, Ohio for the restoration/repair of the Firefighters Memorial and associated memorial pieces; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development and it is immediately necessary to authorize the director to enter into contract with McKay Lodge Fine Arts Conservation Laboratory, Inc. for the restoration/repair of the Firefighters Memorial and associated memorial works in order for timely completion of the work, thereby preserving the public health, peace, property, safety, and welfare; NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OR THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvements Budget, authorized by ordinance 0557-2015, is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
735 / 440119-100000 / Public Art / $284,007 / ($26,808) / $257,199
735 / 440119-100010 / Public Art-Firefighters Memorial / $0 / $26,808 / $26,808
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Northland and Other Acquisitions Fund 735, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
735 / 440119-100000 / Public Art / 06-6621 / 735190 / $26,808
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
735 / 440119-100010 / Public Art - Firefighters Memorial / 06-6621 / 731910 / $26,808
SECTION 3. That the Director of the Department of Development is hereby authorized to enter into contract with McKay Lodge Conservation Laboratory, Oberlin, Ohio (cc # 34-1631388, expiration date 12/02/2016) for the restoration/repair of the Firefighters Memorial and associated memorial pieces.
SECTION 4. That this contract is awarded in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding.
SECTION 5. That for the purpose stated in Section 3, the sum of up to $26,808 or so much thereof as may be needed, is hereby authorized to be expended from the Northland and Other Acquisitions Fund, Fund 735, Project 440119-100010, Public Art-Firefighters Memorial, Object Level One 06, Object Level Three 6621, OCA 731910.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.