Explanation
This legislation authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT) to establish a purchase order with CDW Government LLC (CDW-G LLC) for SolarWinds software licenses. These licenses are central to trouble-shooting complex network issues and anomalies. With these licenses, DoT can monitor and assess network device availability, bandwidth utilization, software upgrades and traffic analysis, among other functionalities.
This procurement is being done via CDW-G’s State of Ohio’s State Term Schedule 534605. DoT obtained four (4) quotes through this schedule. CDW-G, LLC submitted the lowest quote. The other quotes that were submitted are as follows:
Intellitech Systems Inc $91,061.85
Western Reserve Technology $91,504.30
Liona Enterprises $91,547.16
The purchase order that will result from the ordinance will be for one year, beginning on the date of a confirmed purchase order by the City Auditor’s Office and will total $89,776.23.
This ordinance also authorizes the expenditure of $89,776.23 for the above-described purpose.
FISCAL IMPACT
Funds for this purchase are budgeted and available within the Department of Technology, Information Services Division, Information Services Operating Fund.
EMERGENCY
Emergency designation is being requested for this purchase to ensure there are no service interruptions and to ensure there is a purchase order in place prior to the end of the fiscal year.
CONTRACT COMPLIANCE
Vendor: CDW Government; Vendor no.: 007352
Expires: 3-10-2024
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology to enter into contract with CDW Government LLC, Inc. for SolarWinds software licenses via State Term Schedule 534605; to authorize the expenditure of $89,776.23 from the Information Services Operating Fund; and to declare an emergency. ($89,776.23)
Body
WHEREAS, SolarWinds software licenses are central to trouble-shooting complex network issues and anomalies, including but not limited to monitoring and assessing network device availability, bandwidth utilization, software upgrades, and traffic analysis; and
WHEREAS, CDW Government LLC submitted the lowest bid for the above described licenses; and
WHEREAS, these licenses are being obtained via CDW-G’s State of Ohio’s State Term Schedule 534605; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to enter into contract and establish a purchase order with CDW Government LLC, Inc. for SolarWinds software licenses via State Term Schedule 534605 so that a purchase order can be established before the end of the year and prevent service interruptions; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, on behalf of the Department of Technology, is hereby authorized to enter into contract and establish a purchase order with CDW Government LLC for SolarWinds software licenses via State Term Schedule 534605.
SECTION 2. That the expenditure of $89,776.23, or so much thereof as may be necessary, is hereby authorized to be expended from the Information Services Operating Fund, as shown in the attachment to this ordinance for the above-described purpose. (see 2954-2023EXP).
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.