Explanation
1. BACKGROUND
This ordinance authorizes the expenditure of up to $250,000.00 for construction inspection and pre-engineering activity associated with Department of Public Service Capital Improvement projects. Pre-engineering activity will be undertaken by the Division of Design and Construction staff to assist in the generation of bid specifications prior to the projects being advertised for formal competitive bids.
This activity has the added bonus of efficiently utilizing construction inspection labor during a period of the year that traditionally experiences reduced inspection activity due to adverse weather. These pre-engineering and inspection costs can be capitalized; this creates income for the Construction Inspection Fund and contributes to its viability.
2. FISCAL IMPACT
Funds for this expense are available within the Streets and Highways G.O. Bonds Fund. This ordinance authorizes an expenditure of $250,000.00.
3. EMERGENCY DESIGNATION
Emergency action is requested in order to provide funding for pre-engineering activities that occur during fall and winter seasons.
Title
To authorize the Director of Public Service to establish an encumbrance to pay construction inspection and pre-engineering expenses in connection with the Division of Design and Construction Capital Improvement Program; to amend the 2011 C.I.B; to authorize the transfer and expenditure of funds within the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($250,000.00)
Body
WHEREAS, ADA-compliant Ramp Installation and Resurfacing projects will be undertaken in 2012 by the Division of Design and Construction; and
WHEREAS, pre-engineering and inspection activity can be utilized to assist in the generation of bid specifications prior to the projects being advertised for formal competitive bids; and
WHEREAS, these pre-engineering and inspection costs can be capitalized; and
WHEREAS, this activity creates income to the Construction Inspection Fund that contributes to that Fund's viability; and
WHEREAS, an emergency exists in the daily operation of the Department of Public Service, Division of Design and Construction in that it is necessary in order to maintain proper accounting practices that encumbrances be established against which to bill these costs in order to maintain the Construction Inspection Fund cash flow and viability and to keep the anticipated projects on schedule; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2011 Capital Improvements Budget established within ordinance 0266-2011 be and hereby is amended due to cancellations as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
530282-100042 Resurfacing 2010 - Project 3 (Carryover) / $0.00 / $2,863.00 / $2,863.00
SECTION 2. That the 2011 Capital Improvements Budget established within ordinance 0266-2011 be and hereby is amended to establish sufficient authority for this expense as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
530282-100042 / Resurfacing 2010 - Project 3 (Voted 2008) / $14,849.00 / ($14,849.00) / $0.00
530282-100050 / Resurfacing - Urban Paving - Jackson Pike (Voted 2008) / $40,000.00 / ($40,000.00) / $0.00
530282-100057 / Resurfacing - 2010 Project 6 (Voted 2008) / $45,871.00 / ($45,871.00) / $0.00
530282-100064 / Resurfacing - Zone 5 (Voted 2008) / $7,060,920.00 / ($146,418.00) / $6,914,502.00
530282-100042 / Resurfacing 2010 - Project 3 (Carryover) / $2,863.00 / ($2,863.00) / $0.00
530282-100000 / Resurfacing (Carryover) / $50,000.00 / $2,863.00 / $52,863.00 (Carryover)
530282-100000 / Resurfacing (Voted 2008) / $0.00 / $247,137.00 / $247,137.00
SECTION 3. That the transfer of monies within Fund 704, The Streets and Highways G.O. Bonds Fund be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100042 / Resurfacing - Resurfacing 2010 Project 3 / 06-6600 / 742842 / $17,711.89
704 / 530282-100050 / Resurfacing - Urban Paving - Jackson Pike / 06-6600 / 748250 / $40,000.00
704 / 530282-100057 / Resurfacing - Resurfacing 2010 Project 6 / 06-6600 / 745782 / $45,871.00
704 / 530282-100064 / Resurfacing - Zone 5 / 06-6600 / 748264 / $146,417.11
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100000 / Resurfacing / 06-6600 / 590048 / $250,000.00
SECTION 4. That the Director of Public Service be and hereby is authorized to establish an encumbrance, as appropriate, to pay pre-engineering expenses related to the Department of Public Service Capital Improvement Program including charges related to inspection and pre-engineering work for ADA-compliant Ramp Installation and Resurfacing projects.
SECTION 5. That the expenditure of up to $250,000.00 or so much thereof as may be needed be and hereby is authorized from Fund 704, the Streets and Highways G.O. Bonds Fund, Department No. 59-12, Division of Design and Construction, Object Level One Code 06, Object Level Three Code 6687, OCA Code 590048 and Project 530282-100000 for this purpose.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.