Explanation
1. Background
The Division of Planning and Operations is responsible for mowing and snow and ice removal and control along the City's roadway system. To accomplish this mission the Division requires four tractors with five sets of mowers and four snow plows. These tractors will replace tractors that the Division has been borrowing from other governmental agencies. This purchase will be in accordance with the current State of Ohio Cooperative Contract, STS515X which expires on November 30, 2012. City ordinance 0582-87 authorizes city agencies to utilize Department of Administrative Services (DAS) State Cooperative contracts. To obtain cost information for this purchase the Division first contacted area businesses to ascertain pricing should the Division formally bid the units. State Contract Pricing was then obtained to compare and decide which method offered the City the best savings. It was determined that utilizing the state contract was the best option This information was sent to the City's Purchasing Office who evaluated the quotes and concurred with the state contract option.
This purchase has been approved by the Fleet Management Division. This equipment does not offer environmentally preferred fuel options at this time.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Franklin Equipment LLC.
Supplier: Franklin Equipment LLC, 915 Harmon Avenue, Columbus, OH 43223
2. FISCAL IMPACT
Funds are available for this expenditure from the Streets and Highways G.O. Bonds Fund, no. 704. The cost of this purchase is $146,229.85.
3. CONTRACT COMPLIANCE
Franklin Equipment LLC contract compliance number is 421751501 and expires 9/3/2010
4. EMERGENCY DESIGNATION
Emergency action is requested for this purchase so this equipment order can proceed and equipment assembled by the manufacturer and be ready for use this season.
Title
To authorize the Director of Finance and Management to enter into a contract for the purchase of four tractors, five sets of mowers, and four snow plows in accordance with a State of Ohio contract with Franklin Equipment, LLC for the Division of Planning and Operations, to authorize the expenditure of $146,229.85 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($146,229.85)
Body
WHEREAS, the Division of Planning and Operations is responsible for mowing along the City's roadway system, and
WHEREAS, the Division of Planning and Operations wishes to purchase four tractors, five sets of mowers, and four snow plows using State of Ohio State Term Schedule, STS515X which expires on November 30, 2012, and
WHEREAS, City ordinance 0582-87 authorizes city agencies to utilize state cooperative term contracts, and
WHEREAS, the City of Columbus does not include this type of equipment on any Universal Term Contract, and
WHEREAS, this purchase has been approved by the Fleet Management Division and this equipment does not offer environmentally preferred fuel options at this time, and
WHEREAS, funding is based on quotes dated November 13, 2009 submitted by Franklin Equipment LLC, and the quoted prices reflect State of Ohio contract pricing and is on file with the Purchasing Office, and
WHEREAS, funds are budgeted and available in the Streets and Highways G.O. Bonds Fund for this expense, and
WHEREAS, an emergency exists in the usual daily operations of the Division of Planning and Operations in that it is immediately necessary to purchase four tractors, five sets of mowers, and four snow plows for the immediate use for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management is hereby authorized to establish a purchase order with Franklin Equipment LLC, 915 Harmon Avenue, Columbus, OH 43223, for the purchase of four tractors, five sets of mowers, and four snow plows in accordance with the State of Ohio Contract, STS515X which expires on November 30, 2012.
Section 2. That funding for this legislation is based on quotes dated November 13, 2009 submitted by Franklin Equipment LLC., and the quoted prices reflect State of Ohio contract pricing.
Section 3. That the 2009 CIB authorized within ordinance 0806-2009 be amended due to encumbrance cancellations of completed projects as follows:
Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
530161-100000 / Roadway Improvements (Carryover) / $1,242,423.00 (Carryover) / $180,165.00 (Carryover) / $1,422,588.00 (Carryover)
Section 4. That the 2009 CIB authorized within ordinance 0806-2009 be amended as follows:
Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
530161-100000 / Roadway Improvements (Carryover) / $1,422,588.00 (Carryover) / ($146,230.00) (Carryover) / $1,276,358.00 (Carryover)
530020-100000 / Street Equipment (Carryover) / $0.00 (Carryover) / $146,230.00 (Carryover) / $146,230.00 (Carryover)
Section 5. That the Transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100000 / Roadway Improvements / 06-6600 / 590121 / $146,229.85
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530020-100000 / Street Equipment / 06-6600 / 591246 / $146,229.85
Section 6. That the sum of $146,229.85 or so much thereof as may be needed is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, Dept.-Div. 59-11, OCA Code 591246, O.L. 01-03 Codes, 06-6651, Project Number 530020-100000.
Section 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.