...Explanation
The Transportation Division is responsible for snow and ice removal and for maintaining the City's roadway system. To accomplish this mission the division requires five single axle dump trucks. These trucks will replace older trucks which are beyond their useful service lives. This purchase is consistent with the division's fleet replacement program.
Bids were advertised in The City Bulletin and were received by the Purchasing Office on September 18, 2003, for Bid SA-000512GRW as follows:
Vendor/ Item /Bid Amount /Status
Center City International Trucks, Inc./ IHC 7400/ $363,830.00/ majority
Byers Chevrolet/ CCTC042/ $368,075.00/ majority
Bob McDorman Chevrolet/ CCTC042/ $369,485.00/ majority
Kinstle Sterling/ Sterling L7501/ $376,680.00/ majority
Bob McDorman Chevrolet/ CCTC042/ $376,985.00/ majority
Graham Ford/ Sterling L7501/ $379,425.00/ majority
Center City International Trucks, Inc./ IHC 7400/ $379,425.00/ majority
Byers Chevrolet/ CCTC042/ $383,670.00/ majority
Center City International Trucks, Inc./ IHC 7400/ $384,800.00/ majority
Byers Chevrolet/ CCTC042/ $389,045.00/ majority
Graham Ford/ Sterling L7501/ $389,315.00/ majority
The lowest bid from Center City International Trucks, Inc., contract compliance number 31-1048371 (expires September 12, 2005) met specifications as the lowest, best, most responsive, and most responsible bidder. Their bid price for five units is $363,830.00. There is a trade-in allowance for five dump trucks for $26,400.00 that will lower the price to $337,430.00.
The division desires to accept eight of the proposed options in the bid. They are:
1. Galion Dump Body and Hoist; $300.00 each, $1,500.00 for five total
2. Wausau Snow Plows; $6,473.00 each, $32,365.00 for five total
3. Mushroom Shoes; $667.00 each, $$3,335.00 for five total
4. Extended Basic Vehicle Warranty; $1,980.00 each, $9,900.00 for five total
5. Extended Major Components Warranty; $156.00 each, $780.00 for five total
6. Extended Transmission Warranty; $800.00 each, $4,000.00 for five total
7. Tailgate Mounted Wetting System; $2,707.00 each, $27,070.00 each for ten total
8. Vehicle Maintenance Laptop Computer; $4,250.00 each, one only.
Total cost for all options is $83,200.00. The final cost for all five units will be $420,630.00
Funds are budgeted and available for this expenditure from the 1995, 1999 Voted Streets and Highways Fund, Fund 704. This ordinance also transfers monies between projects within this Fund as required.
Emergency action is requested to provide for these trucks being available for use as soon as possible.
Title
To authorize the transfer of $420,630.00 between projects within the 1995, 1999 Voted Streets and Highways Fund; to authorize the Finance Director to enter into a contract with Center City International Trucks, Incorporated, for the purchase of five single axle dump trucks for the Transportation Division; to authorize the expenditure of $420,630.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($420,630.00)
Body
WHEREAS, the Transportation Division is responsible for snow and ice removal and for maintaining the City's roadway system; and
WHEREAS, the Transportation Division is in need of five single axle dump trucks; and
WHEREAS, funds are budgeted and available within the 1995, 1999 Voted Streets and Highways Fund for this expense; and
WHEREAS, a transfer of monies between projects within the 1995, 1999 Voted Streets and Highways Fund is required; and
WHEREAS, an emergency exists in the usual daily operations of the Public Service Department, Transportation Division, in that it is immediately necessary to purchase five single axle dump trucks for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $420,630.00 between projects within the 1995, 1999 Voted Streets and Highways Fund, Fund 704, be and hereby is authorized as follows:
Transfer From:
Fund/ Project/ Project Name/ O.L. 01/O.L. 03 Codes/ OCA Code
704/ 590108/ Land Assemblage/ 06/6601/ 644385
Total Transfer From: $420,630.00
Transfer To:
Fund/ Project/ Project Name/ O.L. 01/O.L. 03 Codes/ OCA Code
704/ 530020/ Equipment/ 06/6652/ 644385
Total Transfer To: $420,630.00
SECTION 2. That the Finance Director be and hereby is authorized to enter into a contract with Center City International Trucks, Inc., 4200 Currency Drive, Columbus, OH 43228, for the purchase of five single axle dump trucks in accordance with the specifications on file in the Purchasing Office.
SECTION 3. That the sum of $420,630.00, or so much thereof as may be needed, is hereby authorized to be expended from the 1995, 1999 Voted Streets and Highways Fund, Fund 704, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644385, Project Number 530020.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.