Explanation
BACKGROUND
This ordinance authorizes the Finance Director to establish a purchase order, for the Department of Technology, on behalf of various city agencies, for the purchase of replacement desktop computers. This purchase will be made from a pre-established universal term contract (UTC), which expires March 31, 2006 with Smart Solutions.
The desktop computers being replaced are outdated and/or obsolete and are used for the running of applications that are very important to the daily operation of various city divisions. As such, replacement of this equipment is crucial for continued efficiency of city operations. Additionally, this is the first time in several years that funding has been available for replacement of desktop computers.
FISCAL IMPACT
On June 6, 2005 ordinance 0759-2005 passed, authorizing funds in the amount of $323,600.00 for replacement desktop computers, for various city agencies, with Resource One. Funds totaling $101,350.00 for this ordinance are available in the 2005 Department of Technology's Internal Service Fund's Budget for this purchase, providing computer equipment to those agencies that were not included in ordinance 0759-2005.
CONTRACT COMPLIANCE
341403269 -- Expiration 06/04/2007
EMERGENCY DESIGNATION
Emergency designation is being requested to immediately facilitate this purchase as the equipment being purchased is obsolete and crucial to city operations. Additionally, since division desktop computers have not been replaced for several years, the Department of Technology would like to continue the process of acquisition and installation on behalf of their customers.
Title
To authorize the Finance Director, for the Department of Technology to purchase replacement desktop computers on behalf of various city agencies from a pre-established universal term contract with Smart Solutions; to authorize the expenditure of $101,350.00 from the Department of Technology Internal Service Fund; and to declare an emergency. ($101,350.00)
Body
WHEREAS, desktop computers used by various city agencies are old and/or obsolete and in need of replacement; and
WHEREAS, the replacement of these computers will mitigate computer related performance problems and will ensure that city agencies can continue to operate at peak efficiency; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to purchase replacement desktop computers from an established universal term contract with Smart Solutions, thereby protecting the public health, peace, property, safety and welfare, now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Finance Director be and is hereby authorized to purchase replacement desktop computers for the Department of Technology on behalf of various city agencies from an established universal term contract, which expires on March 31, 2006 with Smart Solutions.
SECTION 2: That the expenditure of $101,350.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 200147 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $1,500 - City Council
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 200247 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $21,800 - Income Tax
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 230147 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $2,375 -- Treasurer
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 230247 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $2,375 - Parking Violations
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 400147 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $1,200 - Mayor's Office
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 400247 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $1,100 - Community Relations
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 400447 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $4,000 -- Education
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 510147 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $48,000 - Recreation and Parks
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 590747 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $10,000 - Facilities Management
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 590147 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $9,000 - Public Service
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.