Explanation
Background: This legislation authorizes and directs the Finance & Management Director to issue purchase orders for automotive parts, supplies, accessories, and services for the Public Service Department, Fleet Management Division. Formal competitive bids were taken by the Purchasing office and Universal Term Contracts are in place for each of the items. The automotive parts, supplies, accessories, and services are used to repair the approximately 3,300 city vehicles.
Fiscal Impact: The Fleet Management Division has a proposed budget of $3.5 million for the purchase of automotive parts, supplies, accessories, and services in the 2007 operating budget. This legislation authorizes an expenditure of $1,250,000.00 with various vendors to purchase automotive parts, supplies, and accessories, and $125,000.00 for services. Additional legislation will be forthcoming upon reviews of spending analysis. Expenditures for like items and time frames were $2.0 million in 2006 and $1.9 million in 2005.
Emergency action is requested in order to ensure an uninterrupted purchase of vehicle parts, supplies, accessories and services.
Title
To authorize the Finance & Management Director to issue various purchase orders for automotive parts, supplies, accessories, and services for the Fleet Management Division per the terms and conditions of Universal Term Contracts, to authorize the expenditure of $1,375,000.00 from the Fleet Management Services Fund; and to declare an emergency. ($1,375,000.00)
Body
WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process by the Purchasing office, and
WHEREAS, the Fleet Management Division, Public Service Department, has a need to purchase automotive parts, supplies, accessories, and services for motorized equipment, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to issue various purchase orders for automotive parts, supplies, accessories, and services to repair the approximately 3,300 city vehicles, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance & Management Director is hereby authorized and directed to issue purchase orders for the Public Service Department, Fleet Management Division, per the terms and conditions of Universal Term Contracts, as follows:
Four O Corp dba Oil Distributing - FL001727
CC# 310715158 expires 6/27/08
Oils & Grease
Object Level Three 2281
Contract expires 6/27/08
Crown Battery - FL003263
CC# 344481335 expires 8/31/08
Automotive Batteries
Object Level Three 2283
Contract expires 5/31/08
Dick Masheter Ford - FL002629 - FL002629
CC# 310729896 expires 1/19/08
OEM Automotive Parts
Object Level Three 2284
Contract expires - 3/31/2008
Byers Chevrolet - FL002631 - FL002631
CC# 314139860 expires 1/19/08
OEM Automotive Parts
Object Level Three 2284
Contract expires - 3/31/08
Automotive Distributors Warehouse - FL003295
CC# 311145093 expires 1/11/08
Standard Automotive Parts
Object Level Three 2284
Contract expires 9/30/08
Bell Equipment - FL002837
CC# 381941706 expires 12/01/08
OEM Truck Parts
Object Level Three 2284
Contract expires 9/30/07
Burdick Equipment
CC# 311232766 expires 1/16/08
OEM Truck Parts
Object Level Three 2284
Contract expires 9/30/07
McNeilus - FL002834
CC# 411314526 expires 5/14/07
OEM Truck Parts
Object Level Three 2284
Contract expires 9/30/07
Center City International - FL002829
CC# 311048371 expires 4/30/08
OEM Truck Parts
Object Level Three 2284
Contract expires 9/30/07
Schodorf Truck Body - FL002831
CC# 314416487 expires 6/17/08
OEM Truck Parts
Object Level Three 2284
Contract expires 9/30/07
Skinner Diesel - FL003044
CC# 311132462 expires 7/11/07
Truck Brake Parts
Object Level Three 2284
Contract expires 3/31/08
Genuine Parts Co (Napa) - FL003294
CC# 580254510 expires 3/03/08
Standard Auto Parts
Object Level Three 2284
Contract expires 9/30/08
American Automatic Transmission - FL002111
CC# 310994510 expires 7/11/07
Transmission Repairs
Object Level Three 3373
Contract expires 12/31/07
Section 2. That the sum of $1,375,000.00, or so much thereof as may be necessary, is hereby authorized to be expended from the Fleet Maintenance Fund, 513, Department No. 59-05, OCA Code 591347, Object Level One 02 and Object Level One 03 as follows to pay the cost thereof:
Object Level Three Code Amount
2281 $ 20,000.00
2283 $ 30,000.00
2284 $1,200,000.00
Object Level One 02 Total $1,250,000.00
3373 $ 125,000.00
Object Level One 03 Total $ 125,000.00
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.