Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue a purchase order for uniforms for the Division of Fire from the existing Universal Term Contract established by the Purchasing Office with Galls RT II, LLC. These are replacement uniforms for current Fire Division personnel and recruits; fire uniforms consist of such items as pants, shirts, jackets, and boots.
Bid Information: Universal Term Contract #FL005119 (exp 01/17/2015) exists for this expenditure.
Contract Compliance: 371939988 exp 9/16/2015
Emergency Designation: Emergency action is requested as funds are needed immediately to purchase said fire uniforms for firefighters.
FISCAL IMPACT: This ordinance authorizes an expenditure of $679,468.00 from the Fire Division's 2014 General Fund operating budget and Safety Initiative Fund for the purchase of uniforms. City Council budgeted approximately $260,000.00 in Council's Safety Initiative Fund for the outfitting of forty (40) recruits to be hired in December 2014. The Division of Fire budgeted $650,000.00 for Fire uniforms and uniform parts for existing sworn personnel, and $139,960.00 transferred in for thirty-five (35) recruits to be hired in June 2014. The Fire Division encumbered/expended approximately $814,401.64 in 2013, $821,303 in 2012, $634,959 in 2011, $706,400 in 2010 and $507,000 in 2009 for uniform items.
Title
To authorize and direct the Finance and Management Director to issue a purchase order for the Division of Fire for uniforms from the existing Universal Term Contract with Galls RT II, LLC, to authorize the expenditure of $419,468.00 from the General Fund and $260,000.00 from the Public Safety Initiative Fund; and to declare an emergency. ($679,468.00)
Body
WHEREAS, there is a need to purchase uniforms for the Division of Fire; and
WHEREAS, a Universal Term Contract established by the Purchasing Office with Galls RT II, LLC exists for these purchases; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to purchase uniforms for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order for the purchase of uniforms for the Division of Fire in accordance with the existing Universal Term Contract established with Galls RT II, LLC by the Purchasing Office for such purpose.
SECTION 2. That the expenditure of $679,468.00, or so much thereof as may be necessary, be and is hereby authorized as follows:
* $419,468.00 ~ General Fund 010, Division of Fire No. 30-04, Object Level One 02, Object Level Three Code 2221, OCA Code 301531
* $260,000.00 ~ Public Safety Initiative Fund 016, Division of Fire No. 30-04, Object Level One 02, Object Level Three Code 2221, OCA Code 340116
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.