Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to enter into contract for the Facilities Management Division with Carrier Commercial Service for the replacement of the bearings in one of the two chillers used to cool the Municipal Court building, located at 375 South High Street. In mid June, the chiller completely failed. The building was then cooled by the other operating chiller; however, this solution is unsatisfactory on warmer days. To address this problem, a Mayor's Emergency was declared on June 14, 2005. Formal competitive bidding requirements were waived. Due to the fact that the chiller is a Carrier unit, the authorized local Carrier agent was invited to submit a proposal.
Emergency action is requested in order to reimburse Carrier Commercial Service for costs incurred in the replacement of the bearings in one of the chillers at the Municipal Court building, 375 South High Street.
Fiscal Impact: The Facilities Management Division did not budget for this replacement in the Capital Improvement Budget. The cost to replace the bearings is $56,200.00. This amount will made up through lower costs or delay on other projects. Carrier Commercial Service Contract Compliance Number 06-0991716, expiration 11/19/2006.
Title
To authorize the Public Service Director to enter into contract for the Facilities Management Division with Carrier Commercial Service to replace the bearings in the chiller at 375 South High Street; to authorize the expenditure of $56,200.00 from the Facilities Management Capital Improvement Fund; and to declare an emergency. ($56,200.00)
Body
WHEREAS, one of the two chillers cooling the Municipal Court building at 375 South High Street became inoperable, and
WHEREAS, it was impossible for the other unit to satisfactorily cool the building, and
WHEREAS, this necessitated the immediate replacement of the bearings in the inoperable chiller, and
WHEREAS, the Facilities Management Division solicited a proposal for the replacement of the bearings in the chiller at the Municipal Court building, and
WHEREAS, a Mayor's Emergency was declared to allow the repair, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is immediately necessary to authorize the Public Service Director to enter into contract with Carrier Commercial Service for reimbursement of costs associated with the replacement of the bearings in the chiller at the Municipal Court building at 375 South High Street, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director is hereby authorized to contract with Carrier Commercial Service for the replacement of the bearings in one of the chillers at the Municipal Court building at 375 South High Street.
SECTION 2. That the expenditure of $56,200.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 59-07
Fund: 733
Project: 570030
OCA Code: 643437
Object Level 1: 06
Object Level 3: 6601
Amount: $56,200.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.