Explanation
BACKGROUND: This ordinance amends the 2008 Capital Improvement Budget and authorizes the transfer of $80,159.58 between projects within the Safety Bond Fund for the purchase of video security cameras. This ordinance also authorizes the Director of Finance, on behalf of the Division of Support Services, to enter into contract with Montgomery W. Mills Enterprises Inc. d/b/a Viper Protection Services for $222,924.79 for the purchase and installation of twenty (20) Video Security Cameras, two (2) spares, and associated accessories for seven (7) Police and Fire radio communications tower sites throughout Franklin County. Support Services has reported several thefts of copper and related materials from the tower sites over the past year. The installation of the security systems will deter these thefts.
Bid Information: The Purchasing Office advertised and solicited competitive bids in accordance with the Columbus City Code, Section 329.06(a) bid SA003081. Seven (7) bids were received as follows:
1. Montgomery W. Mills Enterprises Inc. d/b/a Viper Protection Services $222,924.79*
2. Netech Corp. $226,201.00
3. Motorola, Inc. $228,050.30
4. Microman, Inc. $236,241.77
5. Bear Communications, Inc. $238,687.15
6. TSI Total System Integration, Inc. $268,636.00
7. 12C $390,123.00
After careful review of the bids, the Division of Support Services recommends acceptance of the bid submitted by Montgomery W. Mills Enterprises, Inc. d/b/a Viper Protection Services as the best overall compliant bid.
* FBE
Contract Compliance: Montgomery W. Mills Enterprises, Inc. #311645196 Expires: 09/04/2010
d/b/a Viper Protection Services
FISCAL IMPACT: This ordinance authorizes an expenditure of $222,924.79 from the Public Safety Voted Bond fund for video security systems at communication tower sites throughout Franklin County for the Support Services Division. The Public Safety Department is transferring funds within the Safety Voted Bond fund to enter into this contract.
Emergency Designation: Emergency designation is requested to ensure the continued reliability and security of the Police and Fire Radio Communications Tower Sites throughout Franklin County.
Title
To amend the Department of Public Safety's 2008 Capital Improvement budget, to authorize the City Auditor to transfer funds between projects in the Safety Voted Fund, to authorize and direct the Director of Finance, on behalf of the Division of Support Services, to enter into contract with Montgomery W. Mills Enterprises, Inc. d/b/a Viper Protection Services, for the purchase and installation of Video Security Cameras and associated accessories for Police and Fire radio communications tower sites, to authorize the expenditure of $222,924.79 from the Public Safety's Voted Bond Fund, and to declare an emergency. ($222,924.79)
Body
WHEREAS, it is necessary to amend the 2008 Capital Improvement Budget and to transfer funds within Safety Voted Bond Funds in order to purchase video security cameras, and
WHEREAS, the Division of Support Services, Department of Public Safety, must secure the Police and Fire Communications Radio Tower Sites, and
WHEREAS, bids were solicited for the purchase and installation of security cameras at these sites, and
WHEREAS, the Division of Support Services recommends acceptance of the bid received by Montgomery W. Mills Enterprises, Inc. d/b/a Viper Protection Services, as the best overall compliant bid, and
WHEREAS, an emergency exists in the daily operations of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to enter into contract for the purchase and installation of twenty (20) Video Security Cameras, two (2) spares, and associated accessories for seven (7) Police and Fire radio communications tower sites throughout Franklin County, in order to preserve the public peace, health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the 2008 Capital Improvement Budget (ordinance No. 0690-2008) is hereby amended as follows:
PROJECT PROJECT NO CURRENT CIB REVISED CIB
Police & Fire Comm. Sys. 320001-100000 300,001 380,161
(Carryover)
Comm. Facility Renovation 457001-100000 94,188 14,028
(Carryover)
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Capital Improvement Fund as follows:
FROM:
Dept/Div: 30-02|Fund: 701|Project Number 457001|Project Name - Communication Facility Renovation|OCA Code 642629|Amount $80,160.00
TO:
Dept/Div: 30-02|Fund: 701|Project Number 320001|Project Name - Police & Fire Communications Sys|OCA Code 642629|Amount $80,160.00
SECTION 3. That the Director of Finance, on behalf of the Division of Support Services, be and is hereby authorized to enter into contract with Montgomery W. Mills Enterprises Inc., d/b/a Viper Protection Services, for the purchase and installation of twenty (20) Video Security Cameras, two (2) spares, and associated accessories for seven (7) Police and Fire Radio Communications Tower Sites throughout Franklin County.
SECTION 4. That for the purpose stated in Section 3 hereof, the expenditure of $222,924.79 or so much thereof as may be needed, is hereby authorized from:
Div: 30-02 | Fund: 701 | Project: 320001 | OCA 642629 | Obj. Level: 3: 6644 | Amount: $222,924.79
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage, if the Mayor neither approved nor vetoes the same.