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File #: 1759-2006    Version:
Type: Ordinance Status: Passed
File created: 10/2/2006 In control: Utilities Committee
On agenda: 10/23/2006 Final action: 10/25/2006
Title: To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Polymer - Jackson Pike Wastewater with Fort Bend Services, Inc., and to authorize the expenditure of $1.00 to establish the contract from the Universal Term Contracts Fund, and to declare an emergency. ($1.00).
Date Ver.Action ByActionResultAction DetailsMeeting Details
10/25/20062 CITY CLERK Attest  Action details Meeting details
10/24/20062 MAYOR Signed  Action details Meeting details
10/23/20061 Columbus City Council Amended as submitted to the ClerkPass Action details Meeting details
10/23/20062 Columbus City Council Approved as AmendedPass Action details Meeting details
10/23/20062 COUNCIL PRESIDENT Signed  Action details Meeting details
10/16/20061 Columbus City Council Read for the First Time  Action details Meeting details
10/5/20061 Finance - Purchasing Drafter Sent for Approval  Action details Meeting details
10/4/20061 Auditor Reviewer Reviewed and Approved  Action details Meeting details
10/4/20061 CITY AUDITOR Reviewed and Approved  Action details Meeting details
10/4/20061 Finance - Purchasing Drafter Sent for Approval  Action details Meeting details
10/4/20061 CITY ATTORNEY Reviewed and Approved  Action details Meeting details
10/3/20061 EBOCO Reviewer Reviewed and Approved  Action details Meeting details
10/3/20061 ODI DIRECTOR Reviewed and Approved  Action details Meeting details
10/3/20061 Finance - Purchasing Drafter Sent for Approval  Action details Meeting details
10/2/20061 Finance - Purchasing Drafter Sent for Approval  Action details Meeting details
10/2/20061 Finance - Purchasing Reviewer Reviewed and Approved  Action details Meeting details
10/2/20061 FINANCE DIRECTOR Reviewed and Approved  Action details Meeting details
10/2/20061 Finance - Purchasing Drafter Sent for Approval  Action details Meeting details
Explanation
 
BACKGROUND:  For the option to purchase Polymer - Jackson Pike Wastewater for the Department of Public Utilities / Sewerage & Drainage, the largest user, and for other City agencies as needed. The term of the proposal Universal Term Contract option contract would be approximately three years through March 31, 2010. The Purchasing Office opened formal bids on August 10, 2006.
 
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (# SA 002114).  Bids solicited:  12: (REG: 12).  Bids received: 4. (REG: 4)
The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidder as follows:
 
Fort Bend Services, Inc., #74-2144642 , ACT through 9/29/2008, All items
 
Estimated annual expenditure is $ 191,000.
 
This company is not debarred per the Federal Government Excluded Party Listing System.  And is not listed with the Auditor of State for unresolved findings.
 
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Universal Term Contract Fund.  City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
 
Title
 
To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Polymer - Jackson Pike Wastewater with Fort Bend Services, Inc., and to authorize the expenditure of $1.00 to establish the contract from the Universal Term Contracts Fund, and to declare an emergency. ($1.00).
 
Body
 
WHEREAS, the Purchasing Office advertised and solicited formal bids to be opened on August 10, 2006, and selected the lowest, responsive, responsible and best bid; and
 
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
 
WHEREAS, it is necessary to enter into contracts for Polymer - Jackson Pike Wastewater in order to establish a consistent, economical supply of products to maintain City facilities; and
 
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary for the Finance and Management Director to enter into contract for the option to purchase Polymer, for the immediate preservation of public peace, property, health, safety and welfare; now, therefore,
 
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
 
SECTION 1. That the Finance & Management Director be and is hereby authorized and directed to enter into a contract for an UTC option to purchase Polymer - Jackson Pike Wastewater in accordance with Solicitation No. SA 002114 as follows:
 
Fort Bend Services, Inc., All Items.  Amount:  $1.00.
 
SECTION 2. That the expenditure of $ 1.00 is hereby authorized from Universal Term Contracts Fund, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
 
SECTION 3. This ordinance shall take effect and be in force from and after its passage or by the earliest period allowed by law. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.