Explanation
BACKGROUND: The Division of Water, Department of Public Utilities entered into a contract with ms consultants, inc. for professional engineering services for Water Main Rehabilitation-Group 4 Water Line Improvements on February 8, 1999 under the authority of Ordinance No. 2917-98 passed November 23, 1998. This modification provides for additional engineering services needed to develop and incorporate a Maintenance of Traffic Plan into the proposed water line construction plans for all sites included in this project.
CONTRACT AMOUNT: Original Contract Amount $60,000.00
First Modification $13,301.00
This Modification $10,000.00
New Contract Amount $83,301.00
CONTRACT COMPLIANCE NUMBER: 34-6546916
EXPLANATION:
1. Amount of additional funds to be expended under this modification: $10,000.00
2. Reasons additional goods/services could not be foreseen initially: This contract modification is for additional engineering services needed to develop and incorporate a Maintenance of Traffic Plan into the proposed water line construction plans for all sites included in this project.
3. Reasons other procurement processes are not used: The existing consultant is uniquely familiar with the project and could therefore provide excellent service on the requested task.
4. How cost of Modification was determined: The rates were negotiated between the Consultant and the City of Columbus as documented by the Consultant's quotation letter.
The original contract provided for the design of Water Main Rehabilitation-Group 4 Water Line Improvements.
This Modification provides for additional engineering services needed to develop and incorporate a Maintenance of Traffic Plan into the proposed water line construction plans for all sites included in this project.
FISCAL IMPACT: This project is included in the 2003 C.I.B. and funds are being transferred to provide the monies needed for this project.
Title
To authorize the Director of Public Utilities to modify the contract with ms consultants, inc. for professional engineering services for Water Main Rehabilitation-Group 4 Water Line Improvements, for the Division of Water, to authorize the City Auditor to transfer funds within the Water Limited Fund and to authorize the expenditure of $10,000.00 from the Water Limited Fund. ($10,000.00)
Body
WHEREAS, Contract No. EL900016 was authorized by Ordinance No. 2917-98, passed November 23, 1998, was executed on February 8, 1999 and was approved by the City Attorney on February 16, 1999, and
WHEREAS, the original contract was for Water Main Rehabilitation-Group 4 Water Line Improvements, and
WHEREAS, the Division of Water wishes to expand the contract to include additional engineering services needed to develop and incorporate a Maintenance of Traffic Plan into the proposed water line construction plans for all sites included in this project, and
WHEREAS, it is necessary to modify Contract No. EL900016 to provide for these services, and
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify Contract No. EL900016 for Water Main Rehabilitation-Group 4 Water Line Improvements, for the preservation of the public health, peace, property, safety and welfare, Now, Therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and is hereby authorized to modify Contract No. EL900016 with ms consultants, inc., 2221 Schrock Road, Columbus, Ohio 43229, for engineering services to provide for Water Main Rehabilitation-Group 4 Water Line Improvements, in accordance with the terms and conditions as shown on the modification.
Section 2. That the City Auditor is hereby authorized and directed to transfer funds within the Water Limited Fund, Fund No. 607, Department of Public Utilities, Division of Water, as follows:
From:
690026 Miscellaneous Facilities,
OCA Code 642926 $3,826.62
To:
690236 Water Main Rehabilitation,
OCA Code 642926 $3,826.62
Section 3. That the expenditure of $10,000.00 or as much thereof as may be needed be and the same is authorized from the Water Limited Fund 607, Department 60, Division 09, OCA Code 642926, Object Level Three 6629, Object Level One 06, Project Number 690236.
Section 4. That any modification made under the provisions of this ordinance must first be authorized by the Director of Public Utilities and a contract modification properly submitted to the City Auditor for certification of funds.
Section 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.