Title
To authorize the expenditure of $50,000.00 for the Safety Voted Bond Fund for various facility renovations for the Fire Division; and to declare an emergency. ($50,000.00)
Explanation
BACKGROUND: This ordinance authorizes the Division of Fire to make various expenditures for labor, materials, and equipment in conjunction with various facilities improvements that are unplanned but will be necessary. Work may include any type of renovation of Division of Fire facilities such as electrical, HVAC, plumbing, or general maintenance to administrative buildings or fire stations. All work will be based on three estimates obtained from qualified contractors and will not exceed $20,000 per job.
EMERGENCY DESIGNATION: Emergency action is requested to allow these projects to proceed in a timely manner and to allow the financial transactions to be posted in the City's accounting system as soon as possible. Up-to-date financial posting promotes accurate accounting and financial management.
FISCAL IMPACT: This ordinance authorizes an expenditure of $50,000 from the Safety Voted Bond Fund. There is sufficient funding in the Safety Voted Bond fund for these various facility renovations.
Body
WHEREAS, various unexpected facility renovations will likely become necessary within the Public Safety Department, Division of Fire, and
WHEREAS, it will become necessary for the Public Safety Department, working with the Finance and Management Office of Construction Management, to use capital funds for these facility renovations, and
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Fire, in that it is immediately necessary to have funds available for these necessary renovations so that these projects may proceed in a timely manner, and to allow financial transactions to be posted in the City's accounting system as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the purchase of labor, materials, and equipment will likely become necessary for various Fire facility renovations within the Public Safety Department.
SECTION 2. That an expenditure of $50,000.00, or so much thereof, as may be necessary, be and is hereby authorized and directed from Division of Fire, Division No. 30-04, Safety Voted Bond Fund 701, OCA 644559, Project 340103, OL3 Code 6620, to pay the cost thereof. All work will be based on three estimates and will not exceed $20,000 per contract or job. City Council recognizes this ordinance does not identify the contractor(s) to whom the contract (s) will be awarded and understands that its passage will give the Finance and Management Director the final decision in determination of the lowest, best, and most responsive bidder for such contract(s). This Council is satisfied it is in the best interests of the City to delegate this contracting decision.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.