Explanation
1. BACKGROUND:
This legislation authorizes the Department of Public Utilities to reestablish a purchase order with Evans Mechwart Hambleton & Tilton (EHM&T) Inc. for the amount of $5,000.00 to provide funding for a purchase order that had been inadvertently cancelled with an outstanding invoice due and additional work plan drawings required.
The original contract for River South Phase 1 was with the Director of Public Service for the Division of Design and Construction and Modification number one was part of a joint project with The Department of Public Service, Division of Design and Construction and The Department of Public Utilities, the Division of Sewerage and Drainage for the River South Phase 1 project.
Original contract for River South Phase 1: DPS: Amt:$600,000.00
Modification Number 1: DPS and DPU: Total Amt: $100,581.71 - DPU's $23,820.72
ReestablishmentAgreement DPU: Amt: $5000.00 (not additional; reestablishment)
Total Contract Amount: Amt: $700,581.71
The Original Scope of this project was as follows:
-New water main, new storm, sewer rehabilitation, electric, new signal interconnect
-Two-way traffic conversion on Front Street including resurfacing, striping, and signs
-Front Street brick center turn lane between Rich and Town Streets
-All brick Wall Street using 5,455 Sq. Ft. of recycled brick pavers from the Main Street bridge
-Decorative street lights
-Combination street/signal poles at intersections
-Granite curbs, (38) updated wheelchair ramps
-0.4 mile of 8' to 10' brick/concrete sidewalks with (31) "green" bio-retention planter cells
-Added amenities including landscaping, planters, (8) metal benches, (5) trash cans, (9) bike racks, etc.
Contract Modification Number 1:
The contract modification for this project was necessary to for the design work performed after submission of the Field and Office Check submittal drawings for Phase 1.
-Sewer line design at State and Broad Streets as required due to rerouting the waterline.
-Changes to sanitary and storm water improvements due to televising and rehabilitation of the 54" sewer line on Walnut Street and rehabilitation of the sewer line on Ludlow Street.
-Street lighting study, including Front Street from Town to Mound Streets, to illustrate the overall photometrics.
-Change the traffic signals at the corner of State and Front Streets from an upgrade to total replacement.
-This modification will also allow Public Utilities to pay for DPU-needed record drawings.
This additional work overlapped the RiverSouth Phase 1 and Phase 2 areas and was in the consultant's proposal for the Phase 2 design contract. It was later decided that this work would be paid as a modification to the Phase 1 design contract.
The limits of this project include Front Street between Broad and Rich Streets, Ludlow and Wall Streets between Town and Rich Streets, and Rich Street between Ludlow and Wall Streets.
2. CONTRACT COMPLIANCE:
EMH&T's contract compliance number is 31-0685594 | Exp 09/22/2013 | MAJ
3. Fiscal Impact:
This ordinance authorizes the Director of Public Utilities to transfer within and to expend $5,000.00 in funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664 and to amend to the 2011 Capital Improvements Budget to create and establish sufficient budget authority to cover the expenditure upon passage of the ordinance.
4. EMERGENCY DESIGNATION: Emergency designation is not requested.
Title
To authorize the Department of Public Utilities to reestablish a purchase order with Evans Mechwart Hambleton & Tilton, Inc. in the amount of $5,000.00 to provide funding for a purchase order that had been inadvertently cancelled; to authorize the transfer within and expenditure of $5,000.00 in funds from the Sanitary Sewer General Obligation Bond Fund; and to amend to the 2011 Capital Improvements Budget. ($5,000.00)
Body
WHEREAS, the Department of Public Utilities is entering into a reestablishment agreement with Evans Mechwart Hambleton & Tilton (EHM&T) Inc. for a purchase order that had been inadvertently cancelled with an outstanding invoice due and additional work plan drawings required; and
.
WHEREAS, City Auditor's Contract No. EL007755 was authorized by Ordinance No. 1616-2007, passed November 12, 2007, executed March 4, 2008 and approved by the City Attorney on March 7, 2008; and
WHEREAS, Contract No. EL010355 was authorized by Ordinance No. 05524-2010, passed May 03, 2010, executed May 28, 2010 and approved by the City Attorney on June 01, 2011; and
WHEREAS, it is necessary for this Council to authorize the transfer within and expenditure of funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664; for the Sewerage and Drainage and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to a reestablishment agreement with Evans Mechwart Hambleton & Tilton (EHM&T) Inc. in connection with the River South Phase 1 project, at the earliest practicable date; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of the Department of Public Service be and is hereby authorized to enter into a reestablishment agreement with EMH&T at 5500 New Albany Road, Columbus, Ohio 43054 in an amount not to exceed $5,000.00 to perform design work performed after submission of the Field and Office Check submittal drawings for Phase 1.
Section 2. That the City Auditor is hereby authorized to transfer $5,000.00 in funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664, into the River South Phase 1 project, Div: 60-05, CIP 650404-100038, Object Level Three 6676 as follows:
FROM: Fund 664
Proj. No. | Proj. Name | OCA | Amount
650656-100000 | Weldon Ave Sanitary Relief Sewer | 664656 | -$5,000.00
TO:
Proj. No. | Proj. Name | OCA | Amount
650404-100038 | River South Phase 1 | 640438 | +$5,000.00
Section 3. That the 2011 Capital Improvements Budget Ordinance No. 0266-2011 is hereby amended as follows, to create and provide sufficient budget authority for the award of the agreement stated herein:
Project No. | Project Name | Current Authority | Revised Authority | (Change)
650656-100000 | Weldon Ave Sanitary Relief Sewer | $8,348 | $3,348 | (-$5,000)
650404-100038 | River South Phase 1 | $0 | $5,000 | (+$5,000)
Section 4. That the expenditure of $5.000.00, or as much thereof as may be needed, is hereby authorized based on the following:
Fund # | Project No. | Project Name | Amount ($) | OCA Code | Object Level Three
664 | 650404-100038 | River South Phase 1 | $5,000.00 | 640438 | 6676
Section 5. That the said engineering company, Evans Mechwart Hambleton & Tilton (EHM&T) Inc., shall conduct the engineering work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 6. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.