Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order for the acquisition of a video management system and installation services. This legislation will provide the City of Columbus, Department of Technology's Data Center with a Video Management System (VMS) to include video cameras and Network Video Recording (NVR) technologies to be installed and made fully operational. The Department of Finance and Management, on behalf of the Department of Technology, through the formal competitive bid process, solicited bids from 212 registered vendors through the city's solicitation web-site, Vendor Services. On May 24, 2012 the Department of Technology received and opened two (2) bid responses associated with bid solicitation SA004370.
Upon completion of reviewing the bids, the award was made to the lowest, responsive, responsible and best bidder, KNS Services, Inc., in the amount of $73,020.00.
Two (2) bid responses:
(1) KNS Services, Inc. - $73,020.00
(2) Midwest Security Services - $115,448.05
EMERGENCY:
Emergency designation is required in order to expedite establishing the necessary purchase order/ contract so that the vendor can proceed with the delivery and installation of the equipment and the system is operational by mid November, 2012 at the Data Center.
FISCAL IMPACT: The funds for this purchase in the amount of $73,020.00 are budgeted and available within the Department of Technology, Information Services Division, Capital Improvement Fund (47-02 Facility Renovations Capital Project #: 470031-100000).
CONTRACT COMPLIANCE:
Vendor Name: KNS Services Inc. F.I.D#/C.C#: 31 - 1460220 Expiration Date: 02/17/2014
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with KNS Services, Inc., for the purchase of a video management system and installation services; to authorize the expenditure of $73,020.00 from the Department of Technology, Information Services Division, Capital Improvement Fund and to declare an emergency. ($73,020.00)
Body
WHEREAS, the Department of Technology through the formal competitive bid process (SA004370) in compliance with city code 329.11 received two (2) bid responses for solicitation SA004370, and made the award recommendation to the lowest, responsive, responsible and best bidder being KNS Services, Inc.; and
WHEREAS, this legislation authorizes the the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with KNS Services, Inc., in the amount of $73,020.00 for the purchase of a video management system and installation services; and
WHEREAS, this legislation will provide the City of Columbus, Department of Technology with a Video Management System (VMS) to include video cameras and Network Video Recording (NVR) technologies to be installed and made fully operational at the City's Data Center; and
WHEREAS, an emergency exists in the daily operation of the City in that it is immediately necessary for the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with KNS Services, Inc. for the purchase of a video management system and the installation, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, on behalf of the Department of Technology, is hereby authorized to establish a purchase order with KNS Services, Inc., in the amount of $73,020.00 for the purchase of a video management system and installation services.
SECTION 2. That the expenditure of $73,020.00 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Information Services Division, Capital Improvement Fund, is hereby authorized as follows:
Div.: 47-02|Fund: 514|Subfund: 002|Project Name: 47-02 Facility Renovations| Project No.: 470031-100000| Project OCA: 470031| Obj. Level 1: 06|Obj. Level 3: 6655|Amount: $73,020.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.