Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contracts for the Facilities Management Division with Field & Associates, Inc., General Maintenance and Engineering Co., and VEC Systems in the amount of $806,886.00 for the renovation of the roofs at Fire Station 6, , 5750 Maple Canyon Drive; Fire Station 7, 1425 Indianola Avenue; Fire Station 13, 309 East Arcadia Avenue; Fire Station 10, 1096 West Broad Street; old Fire Station 14, 1716 Parsons Avenue; Fire Station 12, 3200 Sullivant Avenue; and Fire Station 22, 3069 Parsons Avenue. The renovations will consist of the replacement of the current roofs with granular-textured roofs of modified bitumen asphalt. The projects were bid with certain LEED elements, per the Mayor's "Get Green Columbus" policy initiative. The projects meet LEED requirements for reducing roof heat island effect, incorporating recycled materials, and using locally manufactured materials. The contractors have between sixty and one hundred twenty days upon notification of the award of the contracts to complete the projects. The roofs will include a two-year workmanship guarantee from the contractors and a thirty-year workmanship and material guarantee from the manufacturers.
This ordinance also amends the 2005 Capital Improvement Budget to increase appropriation authority by $194,728.00 because of encumbrance cancellations and $560,426 because of cash transfers. This ordinance also makes said transfers within the Safety Voted Bond Fund.
Formal proposals were solicited on March 9, 2006 for the roofs at Fire Station 7, 1425 Indianola Avenue and Fire Station 13, 309 East Arcadia Avenue. Three firms submitted proposals on April 11, 2006 as follows: (0 MBE, 0 FBE).
Field & Associates, Inc. $272,700.00
General Maintenance & Engineering Co. $274,893.00
A.H. Sturgill Roofing, Inc. $359,950.00
It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, Field & Associates, Inc.
Formal proposals were solicited on March 9, 2006 for the roofs at Fire Station 10, 1096 West Broad Street and the old Fire Station 14, 1716 Parsons Avenue. Four firms submitted proposals on April 11, 2006 as follows: (0 MBE, 0 FBE).
General Maintenance & Engineering Co. $154,693.00
VEC Systems $177,150.00
Field & Associates, Inc. $252,660.00
A.H. Sturgill Roofing, Inc. $236,900.00
It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, General Maintenance and Engineering Company.
Formal proposals were solicited on March 9, 2006 for the roof at Fire Station 12, 3200 Sullivant Avenue. Five firms submitted proposals on April 11, 2006 as follows: (1 MBE*, 0 FBE).
VEC Systems $152,400.00
General Maintenance & Engineering Co. $163,393.00
*Smith Roofing, Ltd. $164,000.00
Field & Associates, Inc. $167,559.00
A.H. Sturgill Roofing, Inc. $194,800.00
It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, VEC Systems.
Formal proposals were solicited on March 9, 2006 for the roof at Fire Station 6, 5750 Maple Canyon Drive. Five firms submitted proposals on April 11, 2006 as follows: (1 MBE*, 0 FBE).
VEC Systems $125,800.00
*Smith Roofing, Ltd. $130,000.00
General Maintenance & Engineering Co. $132,493.00
Field & Associates, Inc. $137,494.00
A.H. Sturgill Roofing, Inc. $187,700.00
It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, VEC Systems.
Formal proposals were solicited on March 9, 2006 for the roof at Fire Station 22, 3069 Parsons Avenue Six firms submitted proposals on April 11, 2006 as follows: (1 MBE*, 0 FBE).
General Maintenance and Engineering Co. $101,293.00
VEC Systems $118,300.00
Field & Associates, Inc. $119,370.00
BK Contracting $131,000.00
*Smith Roofing, Ltd. $132,977.00
A.H. Sturgill Roofing, Inc. $179,500.00
It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, General Maintenance and Engineering Co.
Emergency Action is requested so that the contractors will be able to complete these projects during good weather.
Fiscal Impact: Funding is available for these projects within the Safety Voted Bond Fund. The total cost of these contracts is $806,886.00. Field & Associates, Inc. Contract Compliance Number 31-0516695, exp. 09/28/2007. General Maintenance and Engineering Company Contract Compliance Number 31-4188545, exp. 02/25/2008. VEC Systems Contract Compliance Number 04-3702089, expiration 09/27/2007.
Title
To amend the 2005 Capital Improvements Budget, to authorize the transfer of cash between projects in the Safety Voted Bond Fund, to authorize the Finance and Management Director to enter into contracts for the Facilities Management Division with Field & Associates, Inc. for the renovation of the roofs at Fire Station 7 and Fire Station 13, with General Maintenance and Engineering Co. for the renovation of the roofs at Fire Station 10, old Fire Station 14, and Fire Station 22, and with VEC Systems for the renovation of the roofs at Fire Station 6 and Fire Station 12, to authorize the expenditure of $806,886.00 from the Safety Voted Bond Fund, and to declare an emergency. ($806,886.00)
Body
WHEREAS, the roofs at Fire Station 6, Fire Station 7, Fire Station 13, Fire Station 10, old Fire Station 14, Fire Station 22, and Fire Station 12 are in disrepair and in need of replacement, and
WHEREAS, the Facilities Management Division recommends acceptance of the bids submitted by Field & Associates, Inc., VEC Systems, and General Maintenance and Engineering Company as the most responsive and responsible bids, and
WHEREAS, it is necessary to transfer cash between projects in the Safety Voted Bond Fund; and
WHEREAS, it is necessary to amend the 2005 Capital Improvements Budget; and
WHEREAS; an emergency exists in the usual daily operation of the Facilities Management Division in that it is immediately necessary to authorize the Finance and Management Director to enter into contracts for roof renovations at Fire Station 6, Fire Station 7, Fire Station 13, Fire Station 10, old Fire Station 14, Fire Station 12, and Fire Station 22 so that the project can proceed in a timely manner, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2005 Capital Improvement Budget is hereby amended as follows:
CURRENT CIB:
Dept/Div: 30-04|Fund: 701|Project Number 340101|Project Name - Fire Apparatus Replacement|Amount $2,651,841.00
Dept/Div: 30-04|Fund: 701|Project Number 340103|Project Name - Fire Facility Renovation|Amount $1,933,690.00
Dept/Div: 30-04|Fund: 701|Project Number 340113|Project Name - Fire Station #35 Waggoner Rd|Amount $1,420,900.00
REVISED CIB:
Dept/Div: 30-04|Fund: 701|Project Number 340101|Project Name - Fire Apparatus Replacement|Amount $2,551,841.00
Dept/Div: 30-04|Fund: 701|Project Number 340103|Project Name - Fire Facility Renovation|Amount $2,688,844.00
Dept/Div: 30-04|Fund: 701|Project Number 340113|Project Name - Fire Station #35 Waggoner Rd|Amount $1,011,291.00
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-04|Fund: 701|Project Number 340101|Project Name - Fire Apparatus Replacement|Amount $100,000.00
Dept/Div: 30-04|Fund: 701|Project Number 340113|Project Name - Fire Station #35 Waggoner Rd|Amount $409,608.76
Dept/Div: 30-04|Fund: 701|Project Number 340115|Project Name - Fire Station Far North|Amount $50,817.44
TO:
Dept/Div: 30-04|Fund: 701|Project Number 340103|Project Name - Fire Facility Renovation|Amount $560,426.20
SECTION 3. That the Finance and Management Director is authorized to enter into contracts for the Facilities Management Division with Field & Associates, Inc. for the renovation of the roofs at Fire Station 7 and Fire Station 13, with General Maintenance and Engineering Co. for the renovation of the roofs at Fire Station 10, old Fire Station 14, and Fire Station 22, and with VEC Systems for the renovation of the roof at Fire Station 6 and Fire Station 12.
SECTION 4. That the expenditure of $806,886.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-04
Fund: 701
Project: 340103
OCA Code: 644559
Object Level 1: 06
Object Level 3: 6620
Amount: $806,886.00
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.