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Notice/Advertisement Title: City Council Records Commission Meeting Minutes, February 10, 2025
Contact Name: Monique Goins-Ransom
Contact Telephone Number: 614-645-0845
Contact Email Address: mlgoins-ransom@columbus.gov
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CITY OF COLUMBUS
RECORDS COMMISSION
Meeting No. 1 - 2025
February 10, 2025
10:00 A.M.
City Council Conference Room 225
- MINUTES -
ROLL CALL - The City of Columbus Records Commission met on Monday, February 10, 2025, at 10:00 a.m. in the City Council Conference Room 225.
The following Records Commission Members or his/her designees were present:
Josh Monroe for City Attorney Zach Klein, Records Commission Chief Legal Officer
Jennifer Atkinson for City Auditor Megan Kilgore, Records Commission Chief Fiscal Officer
Andrea Blevins, City Clerk, Records Commission Secretary
Also present:
Monique Goins-Ransom, Records Commission Coordinator
Charmaine Chambers, Clerk’s Office
Josh Cartee, City Attorney’s Office
Phil Halsey, Department of Public Utilities
Sarah Bloom Anderson, Department of Public Utilities
Melissa Tucker, Department of Public Utilities
India Duke, Office of Violence Prevention
CALL TO ORDER
The meeting was called to order by Clerk Blevins.
APPROVAL OF MINUTES
A motion was made by Attorney Monroe to approve the Minutes from the September 16, 2024 meeting. The motion was seconded by Clerk Blevins.
All members present voted in the affirmative. The Minutes were approved.
OLD BUSINESS
(There was no old business)
NEW BUSINESS
The City Attorney’s Office administered the oath of office to Jennifer Atkinson of the City Auditor’s Office.
Clerk Blevins introduced Item #1. The Department of Development submitted an RC-2 with two (2) amendments to their existing retention schedule. Copies of the full retention schedule are available upon request.
Amendments:
Code 01-08: Remove Code Enforcement records retention from the Department’s RC-2 as the division has moved to the Department of Building and Zoning Services (BZS). BZS’s RC-2 will now represent these records.
Housing 22: Reduce the retention period for Tax Abatement Application Files from three (3) years to two (2) years to improve operational efficiency for the Residential Tax Incentive (CRA) program. Additionally, define a retention period of two (2) years from the last contact with the applicant for incomplete CRA applications.
Clerk Blevins asked if there were any questions or discussion on this request. Hearing none, she asked for a motion to approve Item #1.
A motion was made by Attorney Monroe to approve Item #1. The motion was seconded by Ms. Atkinson.
All members voted in the affirmative. The item was approved.
Clerk Blevins introduced Item #2. The Office of Violence Prevention submitted a new RC-2 retention schedule. Copies of the full retention schedule are available upon request.
Clerk Blevins asked if there were any questions or discussion on this request. Hearing none, she asked for a motion to approve Item #2.
A motion was made by Attorney Monroe to approve Item #2. The motion was seconded by Ms. Atkinson.
All members voted in the affirmative. The item was approved.
OTHER BUSINESS
Clerk Blevins asked if there was any other business. There were no additional items.
ADJOURNMENT
A motion was made by Ms. Atkinson to adjourn the meeting. The motion was seconded by Attorney Monroe.
The meeting was adjourned at 10:06 a.m.
Next Meeting: The next Records Commission meeting will be held on May 19, 2025.