Explanation
This legislation authorizes the Finance and Management Director to renew a contract on behalf of the Fleet Management Division with Bomar Construction Company, Inc., for the purchase of building maintenance and construction services.
The City of Columbus previously bid and successfully awarded Bomar Construction Company, Inc., the contract for the purchase of building maintenance and construction services, pursuant to bid solicitation RFQ026866. The original contract was entered into on May 2, 2024, with the option to renew for three (3) additional one (1) year periods upon mutual agreement and approval of Columbus City Council. This ordinance is seeking approval of the first of three allowed renewals.
Bomar Construction Company, FID#31-1430310, D365#005362. Expires 06/13/2026
Bomar Construction is WBE certified.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: This ordinance authorizes an expenditure of $80,000.00 from the Fleet Operating Fund for building maintenance and construction services.
$70,000.00 was spent in 2024
$50,000.00 was spent in 2023
$50,000.00 was spent in 2022
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency in order to allow the continuation of vital services to keep the Division of Finance and Management - Fleet Management division operations running efficiently for the health and prosperity of City of Columbus citizens
Title
To authorize the Director of Finance and Management to renew a contract with Bomar Construction Company, Inc. to provide building maintenance and construction services for the Department of Finance and Management Fleet Management Division; to authorize the expenditure of $80,000.00 from the Fleet Operating Fund; and to declare an emergency. ($80,000.00)
Body
WHEREAS, there is a need for building maintenance and construction services contract to provide services as needed for the ongoing needs to upkeep the City of Columbus Fleet of vehicles; and
WHEREAS, the Fleet Management Division solicited a bid (RFQ026866) and awarded this contract to Bomar Construction Company, Inc., for the purchase of building maintenance and construction services; and
WHEREAS, Ordinance No. 0222-2024, passed by City Council on April 30, 2024, authorized the original contract with Bomar Construction Company, Inc., for an initial one-year term, which provided for three (3) annual renewal options; and
WHEREAS, this ordinance is seeking approval of the first of three allowed renewals.
WHEREAS, this ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to service contracts; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Division of Fleet Management in that it is immediately necessary to authorize the Director of Finance and Management to renew a contract with Bomar Construction Company, Inc., for building maintenance and construction services for the Division of Fleet Management; without delay to allow the upkeep of mission critical equipment needed for the Division of Fleet Management, all for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to renew a contract with Bomar Construction Company, Inc., to provide building maintenance and construction services in accordance with the terms and conditions, in the agreement on file in the office of the Division of Fleet Management.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Finance and Management and the Administrator of the Division of Fleet Management.
SECTION 3. That the expenditure of $80,000.00 or so much thereof as may be needed, is hereby authorized in Fund 5200 Fleet Operating Fund, in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.