Explanation
Background: This ordinance authorizes the Finance and Management Director to contract for the Fleet Management Division with Investigation & Protection Agency for unarmed security guard patrol services (Third Shift Monday through Friday and 24 hours a day for Saturday and Sunday) for a total of 4,706 hours at the Fleet Maintenace Facility (approximately 150,000 sq ft) at 4211 Groves Road in the amount of $70,590.00. The contract is for the period April 1, 2008 through March 31, 2009, with four annual renewal options.
Formal proposals were solicited on February 28, 2008, and opened on March 6, 2008. Ten firms submitted a proposal. (1 FBR*).
Investigation & Protection Agency $70,590.00
API $77,037.22
Cauley $78,449.02
OSS $78,731.38
St. Moritz $81,931.46
Tanable $82,119.70
Continental $86,966.88
Willo $87,296.30
Blue Knights $98,826.00
Executive Serv $102,522.70
It is the recommendation of the Fleet Management Division to award this contract to the most responsive and responsible bidder, Investigation & Protection Agency.
Emergency action is requested to ensure security services remain uninterrupted at Fleet Management's facility at 4211 Groves Road.
Fiscal Impact: The Fleet Management Division budgeted $40,000.00 in the 2008 operating budget for security services. This ordinance authorizes an expenditure of $70,590.00 with Investigation and Protection Agency. Ordinance 0177-2008 passed on 2/14/08 for $19,796.00 provides interm security services for the new facility until a permanent vendor has been awarded. A portion of the excess of the budgeted amount is in order to implement the Responsible Wage provisions of Columbus City Codes. The remainder of the unbudgeted expense will be covered by savings in other areas. Investigation & Protection Agency, Contract Compliance Number 31-1796938, expiration date 01/18/2010.
Title
To authorize the Finance and Management Director to contract with Investigation & Protection Agency for unarmed security guard patrol services (Third Shift Monday through Friday and 24 hours a day for Saturday and Sunday) for a total of 4,706 hours at the Fleet Maintenace Facility (approximately 150,000 sq ft) at 4211 Groves Road for the Fleet Management Division, to authorize the expenditure of $70,590.00 from the Fleet Management Services Fund; and to declare an emergency. ($70,590.00)
Body
WHEREAS, it is necessary to contract forunarmed security guard patrol services (Third Shift Monday through Friday and 24 hours a day for Saturday and Sunday) for a total of 4,706 hours at the Fleet Maintenace Facility (approximately 150,000 sq ft) at 4211 Groves Road, and
WHEREAS, the Fleet Management Division formally bid for security services, and
WHEREAS, it is the recommendation of the Fleet Management Division to award the contract to the most responsive and responsible bidder, Investigation & Protection Agency, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Finance and Management Director to contract with Investigation & Protection Agency for security services at the Fleet Maintenance facility at 4211 Groves Road, to ensure the security of the building without interruption, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director is hereby authorized to contract for the Fleet Management Division with Investigation & Protection Agency for unarmed security guard patrol services (Third Shift Monday through Friday and 24 hours a day for Saturday and Sunday) for a total of 4,706 hours at the Fleet Maintenace Facility (approximately 150,000 sq ft) at 4211 Groves Road.
Section 2. That the sum of $70,590.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized to be expended as follows:
Division: 45-05
Fund: 513
OCA Code: 451347
Object Level 1: 03
Object Level 3: 3398
Amount: $70,590.00
Section 3. That for the reasons set forth in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.