Explanation
BACKGROUND:
This legislation will authorize the Department of Technology (DoT) to enter into contract with Babbage Simmel for services assist the Department of Technology (DoT) in the citywide migration to the most current Microsoft Windows and Exchange Operating System environment. This action follows completion of a formal competitive bid process.
In response to solicitation number SA000406JY, seventeen Offerors submitted proposals that opened at the Purchasing Office on March 6, 2003. An evaluation committee consisting of City employees providing five votes complied with all aspects of City Code 329.14. The committee utilized a methodology to maintain anonymity and objectivity throughout the scoring process, which consisted of multiple evaluations and scoring submissions.
The committee read and analyzed all proposals. They also developed and distributed reference questionnaires, as well as scoring all responses. The final evaluation scores were then tabulated by the DoT Fiscal Office. Final scores are as follows:
|
Offeror |
Score |
1 |
Babbage&Simmel |
336.24 |
2 |
CompuCom Systems |
311.31 |
3 |
Maximation |
303.88 |
4 |
WinProTechnologies |
293.21 |
5 |
XeroxConnect |
292.14 |
6 |
Sarcom |
288.88 |
7 |
SchlumbergerSema |
286.49 |
8 |
HPServices |
279.24 |
9 |
Spherion |
272.28 |
10 |
3XCorp |
268.48 |
11 |
SiemensBusiness Services |
267.39 |
12 |
ApplicationsLinkInc |
264.04 |
13 |
XiTech |
255.66 |
14 |
QuickSoltionsInc. |
229.31 |
15 |
BeamSolutionsInc. |
224.39 |
16 |
MCPcInc |
136.29 |
17 |
AelitaSoftware |
119.49 |
Babbage Simmel offered the best services from an infrastructure, cost and support service perspective and was consistently ranked as the number-one Offeror throughout the phases of the evaluation process.
This project responds to two Goals as published in the Columbus Covenant including:
1. "Customer Service: provide quality and efficient service delivery to customers using "best practices" and
2. "Peak Performance: invest in all city employees and develop systems that support a high-performing city government".
These goals can only be attained when the proper tools are in the hands of those 4,000 City employees who operate the City's automated systems. By migrating to the most current Windows and Exchange software, DoT will reduce administrative cost, reduce the number of server's being administered, establish a citywide unified e-mail system, and improve administration and effectiveness of centralized security.
The project also is an important step in meeting DoT's objectives including:
1. Create a secure, reliable, and seamless information infrastructure for the City of Columbus.
2. Eliminate current, redundant operations and maintenance (O&M) cost in information technology contracts, licenses, and hardware in the City of Columbus, and reduce O&M fees.
3. Create an electronic framework of city government, to streamline access to local government and the delivery of city services to citizens, businesses, visitors, and employees of the City of Columbus
Without this contract the existing city computer systems will continue to have limited interoperability due to software design and management differences between organizations that have evolved differently over time. These differences would hinder efficient use of data systems by city employees and negatively impact their ability to provide efficient services to the citizens of Columbus.
Furthermore, without this contract some old servers that are currently using end-of-life-cycle operating systems software will increase support costs as well as increasing the frequency and duration of functional problems.
FISCAL IMPACT:
These funds are budgeted and available within the Department of Technology, Information Services Division.
EMERGENCY:
There is an immediate need to establish a contract with Babbage Simmel to initiate and complete migration services, to avoid delays in other key projects that impact the health safety and welfare of the public and that require a high level of system interoperability, such as the ColumbusStat 3-1-1 project.
CONTRACT COMPLIANCE NUMBER: 31-1067170 Expires: 04/02/2005
Title
To authorize and direct the Director of the Department of Technology to enter into contract with Babbage Simmel for the purchase of professional services to assist in a citywide software migration for the Department of Technology, Information Services Division, to authorize the expenditure of $53,636.00 from the Information Services Fund, and to declare an emergency. ($53,636.00)
Body
WHEREAS, This legislation will authorize the Department of Technology to enter a professional services contract with Babbage Simmel for assistance in a citywide migration to the most current Microsoft Windows and Exchange Operating System environment and to expend $53,636.00 for said services, and
WHEREAS, said contract award is based upon a formal competitive bid process, solicitation number SA000406JY, in which seventeen Offerors submitted proposals through the Finance Department Purchasing Office, and
WHEREAS, An evaluation committee analyzed all proposals, complied with all aspects of City Code 329.14, and utilized a methodology to maintain anonymity and objectivity throughout the scoring process that consisted of multiple evaluations and scoring submissions, and
WHEREAS, Babbage Simmel offered the best services from an infrastructure, cost and support service perspective and was consistently the top-ranked Offeror throughout the phases of the evaluation process, and
WHEREAS, This project responds to two Goals as published in the Columbus Covenant and is vital in meeting the Department of Technology's published objectives, and
WHEREAS, Migrating to the most current Windows and Exchange software, will reduce administrative and other operating costs, and will provide numerous other benefits as defined herein, and
WHEREAS, Failure to implement the project funded herein would hinder efficient use of data systems by city employees and negatively impact their ability to provide efficient services to the citizens, businesses, and visitors of the City of Columbus, and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to authorize this contract, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to establish a contract for the purchase of professional services from Babbage Simmel to assist in a citywide software migration in the amount of $53,636.00.
SECTION 2: That the expenditure of $53,636.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|OCA Code: 472417|Obj. Level 1: 03|Obj. Level 3: 3336|Amount: $53,636.00|
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.