Explanation
Background: This ordinance authorizes the Finance and Management Director on behalf of the Fleet Management Division to enter into a contract with Genuine Parts Co/NAPA for one (1) set of four (4) mobile column lifts and a service card kit to update current lift’s software. These mobile column lifts will be utilized by the Department of Finance, Fleet Division for the continued mission of optimal upkeep for all vehicles across several departments in the City of Columbus Fleet.
The Department of Finance and Management Fleet Management Division solicited competitive bids for mobile column lifts and a service card kit in accordance with the relevant provisions of Chapter 329 of City Code. RFQ028864 closed on 10/24/2024. The sole bidder was Genuine Parts Co/NAPA.
Genuine Parts Co / NAPA - $50,382.43
Genuine Parts Co / NAPA contract compliance number 58-0254510 expires 12/04/2025
Fiscal Impact: A total of $50,382.43 will be spent from the Fleet Management Capital Fund 5215 and has been budgeted.
Emergency action is requested due to the instability of the automobile supply chain. The market volatility of all the OEMs continues with the ongoing shortage of chips and other critical supply line parts to produce vehicles. This limited availability is causing vehicles to increase in cost as well as limit their availability. Therefore, emergency legislation is being requested so that Fleet may ensure the pending purchase and delivery of these vehicles.
Title
To authorize the Finance and Management Director on behalf of the Fleet Management Division to enter into contract with Genuine Parts Co/NAPA for one (1) set of four (4) mobile column lifts and a service card kit; to authorize the expenditure of $50,382.43 from the Fleet Capital Fund; and to declare an emergency. ($50,382.43)
Body
WHEREAS, the Fleet Management Division intends to purchase one (1) set of four (4) mobile column lifts and a service card kit; and
WHEREAS, RFQ028864 was posted on vendor services and closed 10/24/2024; and
WHEREAS, Genuine Parts Co/NAPA was deemed the sole bidder; and
WHEREAS, it is necessary to authorize an expenditure from the Fleet Capital Fund to pay for this purchase; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Finance and Management Director to purchase the one (1) set of four (4) mobile column lifts and a service card kit to update current lift’s software to avoid supply chain issues so that the duties and services of the Fleet Management Division may proceed unimpeded, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish a purchase order for the acquisition of one (1) set of four (4) mobile column lifts and a service card kit to update current lift’s software for use by the Department of Finance, Fleet Management Division with Genuine Parts Co/NAPA.
SECTION 2. That the expenditure of $50,382.43, or so much thereof as may be necessary, is hereby authorized and approved from the Fleet Management Capital Fund 5215 within project P550003-100000 in Object Class 06 per the accounting codes in the attachment to the ordinance:
SECTION 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. The expenditures are hereby authorized to carry out the purposes of this ordinance, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.