Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for Traffic Signs throughout the City which includes installation of new and replacement of deteriorated or damaged signs to promote pedestrian safety, expedite vehicular traffic flow, and inform the travelling public. The Purchasing Office has solicited formal competitive bids for the purchase of traffic poles, aluminum sign blanks, reflective sign sheeting and related equipment in the process of establishing universal term contracts (UTCs). This ordinance authorizes the expenditure of monies for traffic poles, screw-in foundations, aluminum sign blanks, street name sign brackets, reflective sign sheeting and related equipment per the terms and conditions of these universal term contracts. The total cost of the commodities needed is $489,775.00.
This ordinance authorizes purchases per existing UTC contracts to meet the Division's anticipated needs for the majority of sign materials and related equipment needed in 2011 in the amount of $489,775.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against General Supply and Services Inc., US Standard Sign Company, Osburn Associates, Inc., 3M Company, J.O. Herbert Co., and Nippon Carbide Industries Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for General Supply and Services, Inc. is 205021902 and it expires 5/12/13
The contract compliance number for US Standard Sign Company is 363859000 and it expires 11/2/11.
The contract compliance number for Osburn Associates, Inc. is 311041388 and it expires 5/27/12.
The contract compliance number for J.O. Herbert Co, Inc. is 540938754 and it expires 2/9/13.
The contract compliance number for 3M Company is 410417775 and it expires 3/4/13.
The contract compliance number for Nippon Carbide Industries Inc. is 954331664 2/24/13.
3. FISCAL IMPACT:
Funding for these commodities is budgeted and available within the Streets and Highways G.O. Bonds Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to procure the needed sign commodities as soon as possible to provide for installation of new and replacement of existing signs at the earliest possible time for the safety of the travelling public.
Title
To authorize the Director of Finance and Management to establish purchase orders with various vendors for the purchase of traffic sign materials and related equipment per the terms and conditions of existing universal term contracts for the Division of Planning and Operations; to authorize the expenditure of $489,775.00 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($489,775.00)
Body
WHEREAS, the Purchasing Office has solicited bids and established universal term contracts for the purchase of various traffic sign materials and related equipment; and
WHEREAS, the Division of Planning and Operations has a need to procure these items in a timely manner so as not to delay scheduled sign installations and to replace deteriorated and damaged sign materials and related equipment; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning and Operations, Department of Public Service, in that it is immediately necessary to establish purchase orders for this purpose for the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and hereby is authorized to establish purchase orders for the purchase of traffic sign materials and related equipment per the terms and conditions of existing universal term contracts for the Division of Planning and Operations as described below.
1. FL004934/ SA003916
Traffic Poles - $300,000.00
General Supply and Services Inc.
915 Taylor Road
Suite B
Gahanna, OH 43230
2. FL004502/ SA003411
Aluminum Sign Blanks - $20,000.00
US Standard Sign Company
11400 West Addison Street
Franklin park, IL 60131
3. FL004501/ SA003411
Aluminum Sign Blanks - $9,775.00
Osburn Associates, Inc.
P.O. Box 912
Logan, Ohio 43138
4. FL004966/SA003926
Street name sign brackets - $100,000.00
J.O. Herbert Co.
12626 Wilfong Drive, P.O. Box 5450
Midlothian, VA 231124
5. FL004385/SA003243
Reflective Sign Sheeting - $40,000.00
3M Company
3M Center Building 245-3A-09
St. Paul, MN 55144
6. FL004387/SA003243
Reflective Sign Sheeting - $20,000.00
Nippon Carbide Industries Inc.
12981 East Florence Avenue
Santa Fe Springs, CA 90670
Total - $489,775.00
SECTION 2. That the expenditure of $489,775.00 be and hereby is authorized from the Streets and Highways G.O. Bonds Fund, Fund 704, Dept.-Div. 59-11, Division of Planning and Operations, O.L. 01-03 Codes 06-6651, OCA Code 740801, Project 540008-100001, Sign Upgrade/Street Name - Sign Upgrade, to pay the cost thereof.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.