Explanation
Background:
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Tyevco, Inc. for the demolition and construction of improvements to Hanford Village Park. Improvements will include the removal of existing pavement and playground equipment which will be replaced with new playground equipment, half-court basketball, additional parking, an open shelter and walking paths. These park improvements were designed with extensive community input which included the Hanford Village Civic Association. One of the most important requests from the community was to improve access to the park which was separated from the neighborhood when I-70 was constructed. Through a coordinated effort with the Department of Public Service, a new pedestrian access will be created through the installation of a new path starting at the corner of Alum Creek Drive and Kent Street. Planning Area: 19
The costs for this project will be $224,200.00 with a contingency of $22,400.00 for a total of $246,600.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on May 29, 2015 and received by the Recreation and Parks Department on June 23, 2015. Bids were received from the following companies:
Company Status Amount
Tyevco (MAJ) $224,200
Greenlawn Farms (MAJ) $269,240
After reviewing the proposals that were submitted, it was determined that Tyevco, Inc. was the lowest and most responsive bidder.
Tyevco, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Prinicipal Parties:
Tyevco, Inc.
1678 W. Audubon Blvd., Lancaster, OH 43130
James Boggess 614-284-0251
CC#: 311626034
Exp. Date: 12/9/15
Columbus Employees: 0
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may start during the current construction season.
Fiscal Impact: $246,600.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Tyevco, Inc. for improvements to Hanford Village Park; to authorize the expenditure of $224,200.00 with a contingency of $22,400.00 for a total of $246,600.00 from the Recreation and Parks Voted Bond Fund; to authorize the City Auditor to transfer $46,600.00 within the Recreation and Parks Voted Bond Fund; to amend the 2015 Capital Improvement Budget; and to declare an emergency. ($246,600.00).
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Tyevco, Inc. for improvements to Hanford Village Park;
WHEREAS, it is necessary to authorize the expenditure of $224,200.00 with a contingency of $22,400.00 for a total of $246,600.00 from the Recreation and Parks Voted Bond Fund;
WHEREAS, it is necessary to authorize the City Auditor to transfer $46,600.00 within the Recreation and Parks Voted Bond Fund;
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget;
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract and appropraite funds for the pereservation of pubilc health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Recreation and Parks Director be and is hereby authorized and directed to enter into contract with Tyevco, Inc. for improvements to Hanford Village Park.
SECTION 2. To authorize the expenditure of $224,200.00 with a contingency of $22,400.00 for a total of $246,600.00 from the Recreation and Parks Voted Bond Fund.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That the City Auditor is hereby authorized to transfer $46,600.00 within the Recreation and Parks Voted Bond Fund 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
440006-100000 (UIRF Improvements) 643056 6621 $46,600.00
TO:
Project OCA Code Object Level 3 Amount
440006-100119 (Planning Area 19 UIRF Improvements) 706119 6621 $46,600.00
SECTION 7. That the 2015 Capital Improvements Budget Ordinance 0557-2015 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; 440006-100000; UIRF Improvements; $999,200 (SIT Supported)
Fund 702; 440006-100119; Planning Area 19 UIRF Improvements; $200,000 (SIT Supported)
AMENDED TO:
Fund 702; 440006-100000; UIRF; $952,600 (SIT Supported)
Fund 702; 440006-100119; Planning Area 19 UIRF Improvements; $246,600 (SIT Supported)
SECTION 8. For the purpose stated above, the expenditure of $246,600.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
440006-100119 (Planning Area 19 UIRF Improvements) 706119 6621 $246,600.00
SECTION 9. That the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approvals by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.