Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2017 - 2019 Construction Administration and Construction Inspection (CA/CI) Services agreement with CTL Engineering, Inc. Funding for this modification will be for a combined storm water and water project, Terrace/Broad Stormwater System Improvements, CIP 611009-100000 and Eureka/Steele Water Line Improvements, CIP 690236-100074.
The community planning area is Hilltop.
1.1. Amount of additional funds to be expended: $1,163,550.45
Original Agreement Amount: $1,176,463.19 (PO065668, PO065682, PO065685, PO065689, PO060681, PO060688)
Modification 1 (Ord. 3084-2017) $ 525,719.94
Modification 2 (current) $1,163,550.45
Total (Orig. + Mods 1 & 2) $2,865,733.58
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2017-2019 and modifications were anticipated and explained in the original legislation under Ordinance No. 0875-2017, as well as Modification No. 1 under Ordinance No. 3084-2017
1.3. Reason other procurement processes are not used:
Terms under the original Request for Proposal (RFP) indicated three firms to provide Construction Administration Services for projects in 2017, 2018, and 2019. The procurement process for selecting CTL Engineering, Inc. was explained in Ordinance No. 0875-2017.
1.4. How cost of modification was determined:
Cost proposals were provided by CTL Engineering, Inc., reviewed by the Divisions of Sewerage & Drainage and Water, and were deemed acceptable.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project will be installing a 100-year design storm sewer to alleviate structural flooding along W. Broad Street near its intersection with Terrace Avenue. It will also be fully reconstructing N. Eureka Avenue from Glenview to W. Broad as well as replacing water mains along Eureka and Steele Avenues.
3.0 FUTURE MODIFICATION(S): The original agreement was established for projects commencing 2017 through 2019. Future modifications are anticipated, but unknown at this time.
4.0 CONTRACT COMPLIANCE INFO: 31-0680767 | ASN | Expires 8/3/18, DAX Vendor No. 004209. Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against CTL Engineering, Inc.
5.0 FISCAL IMPACT: There is sufficient budget and authority for the Stormwater portion of this project within the Stormwater Bond Fund 6204. A transfer within the Water General Obligation (G.O.) Fund 6006 is necessary for the Water portion of this project. An amendment to the 2017 Capital Improvement Budget is necessary in order to align the authority with the expenditure within the Water G.O. Bond Fund 6006.
Title
To authorize the Director of Public Utilities to modify and increase an existing contract for the 2017 - 2019 Construction Administration and Inspection Services Agreement with CTL Engineering, Inc., for the Division of Sewerage & Drainage and Division of Water for the Terrace/Broad Stormwater System Improvements and Eureka/Steele Water Line Improvements Project; to authorize a transfer and expenditure of $203,987.00 within the Water G. O. Bond Fund; to authorize an expenditure up to $959,563.45 within the Stormwater Bond Fund; and to amend the 2017 Capital Improvement Budget. ($1,163,550.45)
Body
WHEREAS, original contract numbers PO065668, PO065682, PO065685, PO065689, were authorized by Ordinance No. 0875-2017, passed May 1, 2017, were executed on June 5, 2017, and were approved by the City Attorney on June 12, 2017 for the 2017 - 2019 Construction Administration and Inspection Services Agreement, for four Division of Sewerage and Drainage projects; and
WHEREAS, original contract numbers PO060681 and PO060688, were authorized by Ordinance No. 0875-2017, passed May 1, 2017, were executed on May 3, 2017, and were approved by the City Attorney on May 11, 2017 for the 2017 - 2019 Construction Administration and Inspection Services Agreement, for two Division of Power projects; and
WHEREAS, Modification No. 1 is pending under Ordinance 3084-2017 for one Division of Power project; and
WHEREAS, Modification No. 2 is needed to provide Construction Administration and Inspection Services for the Terrace/Broad Stormwater System Improvements and Eureka/Steele Water Line Improvements Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to modify and increase an existing contract for the Terrace/Broad Stormwater System Improvements and Eureka/Steele Water Line Improvements Project, with CTL Engineering, Inc.; and
WHEREAS, it is necessary to authorize an expenditure of $959,563.45 within the Stormwater Bond Fund 6204; and
WHEREAS, it is necessary to authorize a transfer within and an expenditure of up to $203,987.00 within the Water G. O. Bond Fund 6006; and
WHEREAS, it is necessary to amend the 2017 Capital Improvement Budget to align budget authority with the expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to modify and increase the 2017 - 2019 Construction Administration and Inspection Services Agreement with CTL Engineering, Inc. for the Terrace/Broad Stormwater System Improvements and Eureka/Steele Water Line Improvements, for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase the 2017 - 2019 Construction Administration and Inspection Services Agreement with CTL Engineering, Inc. 2860 Fisher Road, Columbus, Ohio 43204 (FID# 31-0680767); in the amount of $1,163,550.45 for the Terrace/Broad Stormwater System Improvements and Eureka/Steele Water Line Improvements (CIP 611009-100000 and 690236-100074) in accordance with the terms and conditions of the contract on file in the offices of the Division of Sewerage & Drainage and the Division of Water.
SECTION 2. That this contract modification is in compliance with Chapter 329 of Columbus City Code.
SECTION 3. That the expenditure of $1,163,550.45 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 3. That the transfer of $203,987.00, or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 4. That the 2017 Capital Improvements Budget is hereby amended in Fund 6006 - Water G.O. Bonds Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P690236-100079 (New) | Sale Rd. WL Imp‘s | $375,000 | $171,013 | -$203,987
P690236-100074 (New) | Eureka / Steel WL Imp's | $0 | $203,987 | +$203,987
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.