Explanation
Background:
Bids were received by the Recreation and Parks Department on August 6, 2013 for the Clover Groff Trail - Frazell Road Bikeway Project, as follows:
Status Bid Amount
Strawser Paving MAJ $232,600
Columbus Asphalt MAJ $238,128
The work for which proposals are invited consists of the installation of concrete walks, asphalt paving, landscaping, drainage, signage, pavement markings and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents. Planning Areas: 7
Principal Parties:
Strawser Paving Co., Inc.
Mike Makuley (Contact)
1595 Frank Road
Columbus, OH 43223
614-276-5273 (Phone)
31-4412354 compliant through: 1/25/15
Title
To authorize the City Auditor to transfer $45,800.00 within the voted Recreation and Parks Bond fund 702; to amend the 2013 Capital Improvements Budget Ord. 0645-2013; to authorize and direct the Director of Recreation and Parks to enter into contract with Strawser Paving Co., Inc. for the Clover Groff Trail - Frazell Road Bikeway Project; to authorize the expenditure of $232,600.00 and a contingency of $23,200.00 for a total of $255,800.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($255,800.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on August 6, 2013 for the Clover Groff Trail - Frazell Road Bikeway Project; and
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding project detail location for the Clover Groff Trail - Frazell Road Bikeway Project; and
WHEREAS, the 2013 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 702; and
WHEREAS, the contract will be awarded to Strawser Paving Co., Inc. as the lowest and best responsive bidder; and
WHEREAS, an emergency exists in the usual operation of the Recreation and Parks Department that it is immediately necessary to enter into said contract so that work may proceed during the upcoming construction season; NOW THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $45,800.00 within the voted Recreation and Parks Bond Fund No. 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510316-100111 (P.A. 11 Trail Improvements) 716111 6621 $45,800.00
TO:
Project OCA Code Object Level 3 Amount
510316-100107 (P.A. 7 Trail Improvements) 716107 6621 $45,800.00
SECTION 2. That the 2013 Capital Improvements Budget Ord. 0645-2013 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; Project 510316-100111 / P.A. 11 Trail Improvements / $4,744,874 (SIT Supported)
Fund 702; Project 510316-100107 / P.A. 7 Trail Improvements / $210,000 (SIT Supported)
AMENDED TO:
Fund 702; Project 510316-100111 / P.A. 11 Trail Improvements / $4,699,074 (SIT Supported)
Fund 702; Project 510316-100107 / P.A. 7 Trail Improvements / $255,800 (SIT Supported)
SECTION 3. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Strawser Paving Co., Inc. for the Clover Groff Trail - Frazell Road Bikeway Project.
SECTION 4. That the expenditure of $255,800.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation & Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510316-100107 (P.A. 7 Trail Improvements) 716107 6621 $255,800.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.