Explanation
This ordinance will establish an Auditor's Certificate and authorize the expenditure for the purchase of an Articulated Telescopic Handler with sway control and stabilizers for the Recreation and Parks Department. An Articulated Telescopic Handler is a highly versatile and productive machine with compact dimensions, powerful performance and the ability to move materials fast. The new equipment will replace aging equipment in need of replacement as outlined within this ordinance.
Background: This purchase will be made through the City of Columbus Purchasing Office. Bid will be obtained and contract awarded using City Code 329 or using State Term contract pursuant to ordinance number 582-87; however, this legislation will set up all of the funding required to enter into contract with the awarded vendor prior to bidding. All equipment will be bid through the City of Columbus Purchasing System and all contracts will be approved by the Director of Finance and Management. Competitive bid will be solicited and opened by the Purchasing Office, obtained through any current universal term contract, or state term contract.
The primary use of this piece of construction equipment is for the installation and removal of docks at our reservoirs but will be used for various maintenance operations throughout the year.
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that funding needs to be in place in January, 2017 for potential bid award for equipment delivery in time for Spring Dock replacements.
Fiscal Impact: 180,000.00 is required from the Voted Parks and Recreation Bond Fund 7702 to meet the financial obligations of these expenditures.
Title
To authorize the Director of Finance and Management to enter into contract for the purchase of an Articulated Telescopic Handler for the Recreation and Parks Department; to authorize the expenditure of $180,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($180,000.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Finance and Management to enter into contract for the purchase of an Articulated Telescopic Handler for the Recreation and Parks Department; and
WHEREAS, it is necessary for the Purchasing Office to solicit competitive bids to acquire equipment for the Recreation and Parks Department in accordance with City Code Chapter 329 or use State Term contracts authorized per ordinance number 582-87; and
WHEREAS, all specifications for equipment to be purchased and brass tagged will be approved by the Division of Fleet Management prior to acquisition; and
WHEREAS, funding is available for these purchases from unallocated balances within the Voted Recreation and Parks Bond Fund 7702; and
WHEREAS, it is necessary to authorize the expenditure of $180,000 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to put funding in place in January, 2017 for potential bid award for equipment delivery in time for Spring Dock replacements; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into contract for the purchase of an Articulated Telescopic Handler on behalf of the Recreation and Parks Department in accordance with City Code Chapter 329 or using state term contracts per ordinance number 582-87.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $180,000.00, or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund No. 7702 as follows:
See attached DAX funding Information
SECTION 6. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, responsive, responsible and best bidder(s) to the Director of Finance and Management as per the terms of Columbus City Code Chapter 329 or per ordinance number 582-87.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.