. .Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Traffic Pedestrian Signal Equipment with Baldwin & Sours Inc. and Path Master Inc. The Division of Traffic Management is the sole user of traffic control products. Traffic Pedestrian Signal Equipment are used to assist with crosswalks on the streets throughout Columbus. The term of the proposed option two (2) contracts would be approximately two years, expiring January 31, 2026, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on December 7 , 2023. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ026351). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Baldwin & Sours Inc., CC# 004700 expires 9/7/2024, Items# 1-6 & 11-13, $1.00
Path Master Inc., CC# 006583 expires 12/6/2024, Items# 7-10, $1.00
Total Estimated Annual Expenditure: $200,000.00, Division of Traffic Management, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because it is needed to support the agency without an interruption of supply of product that is near depletion.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002253. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Traffic Pedestrian Signal Equipment with Baldwin & Sours Inc. and Path Master Inc.; to authorize the expenditure of $2.00; and to declare an emergency. ($2.00).
Body
WHEREAS, the Traffic Pedestrian Signal Equipment UTC will provide for the purchase of pedestrian signal detectors at crosswalks for traffic control; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on December 7, 2023 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service to authorize the Finance and Management Director to immediately enter into two (2) Universal Term Contracts for the option to purchase Traffic Pedestrian Signal Equipment, to ensure an uninterrupted supply of product that is near depletion all for the immediate preservation of the public health, peace, property, safety, and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following two (2) Universal Term Contracts for the option to purchase Traffic Pedestrian Signal Equipment in accordance with Request for Quotation RFQ026336 for a term of approximately two years, expiring January 31, 2026, with the option to renew for one (1) additional year, as follows:
Baldwin & Sours Inc., Items# 1-6 & 11-13, $1.00
Path Master Inc., Items# 7-10, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002253 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.