Explanation
1. BACKGROUND: This legislation is to authorize the purchase of two (2) 45' Digger/Derrick Truck with Utility Body; two (2) Dimensions Model DUI-12/2500 Quasi Sine Wave Inverter; two (2) 48755 Fairmont Impact Wrench with Tool Kit, and Digger/Derrick Manufacturers Service School for two (2) people for the Department of Public Utilities, Division of Power and Water (Power). These units will replace older units which are beyond their useful life. This ordinance authorizes the Finance and Management Director to issue a purchase order with Center City International Trucks for this purchase.
2. CONTRACT AWARD: On August 30, 2012, the Department of Finance and Management publicly opened a formal bid, solicitation SA004540. Bids were received from Altec Industries and Center City International Trucks. Altec Industries Inc. was the apparent low bid of $219,198.00. They, however, did not meet all of the specifications. The second lowest bidder was Center City International Trucks with $445,048.00, and they did meet all of the specifications. The Department of Public Utilities, Division of Power and Water recommend the award go to Center City International Trucks as the lowest responsive, responsible, and best bidder to meet our specifications.
Center City International Trucks Contract Compliance Number: 31-1048371, expires 08/22/14, Majority
3. FISCAL IMPACT: It is necessary to transfer funds within the Electricity G.O. Bonds Fund and to amend the 2012 Capital Improvements Budget for this expenditure.
To allow the Division of Power to purchase these vehciles in a timely fashion so to repalce older units that are beyond their usful life, emergency legislation is being requested.
Title
To authorize the Finance and Management Director to establish a purchase order with Center City International Trucks for the purchase of two (2) 45' Digger/Derrick Trucks with a Utility Body; to authorize the transfer of $445,048.00 within the Electricity G.O. Bonds Fund; to authorize an amendment to the 2012 Capital Improvements Budget; to authorize the expenditure of $445,048.00 from the Electricity G.O. Bonds Fund for the Division of Power and Water (Power) and to delcare an emergency. ($445,048.00)
Body
WHEREAS, the Division of Power and Water (Power) requires two (2) 45' Digger/Derrick Trucks to complete capital improvement street lighting projects throughout the City of Columbus; and
WHEREAS, two (2) bids for two (2) 45' Digger/Derrick Trucks, equipped with a Utility Body and other options were received and publicly opened in the offices of the Director of Finance and Management on August 30, 2012; and
WHEREAS, said bid has been tabulated and evaluated and an award is recommended to Center City International Trucks as the lowest responsive and responsible bidder in the amount of $445,048.00; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water (Power), Department of Public Utilities, to authorize the Director of Finance and Management to enter into a contract for two (2) 45' Digger/Derrick Trucks from Center City International Trucks for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to issue a purchase order for two (2) 45' Digger/Derrick Trucks with Utility Body and options to include two (2) Dimensions Model DUI-12/2500 Quasi Sine Wave Inverter; two (2) 48755 Fairmont Impact Wrench with Tool Kit; and Digger/Derrick Manufacturers Service School for two (2) people with Center City International Trucks, 4200 Currency Drive, Columbus, Ohio 43228; in the amount of $445,048.00 for the Division of Power and Water (Power).
SECTION 2. That the City Auditor is hereby authorized to transfer $445,048.00 within the Electricity G.O. Bonds Fund, Fund No. 553, Division No. 60-07, as follows:
FROM:
PROJECT NUMBER | PROJECT NAME | OCA CODE | AMOUNT
440007-100001 (carryover) | Various Electricity (SIT) | 553007 | $49,017.68
440007-100001 | Various Electricity (SIT) | 553007 | $396,030.32
TO:
PROJECT NUMBER | PROJECT NAME | OCA CODE | OL3 | AMOUNT
670637-100000 | Electricity Equipment Purchase | 553637 | 6652 | $445,048.00
SECTION 3. That the 2012 Capital Improvements Budget is hereby amended as follows:
PUBLIC UTILITIES/POWER 60-07
Fund No. | Project Number | Project | Current CIB | Revised CIB | CHANGE
553 | 440007-100001 (carryover) | Various Electricity (SIT) | $49,018| $0 | -$49,018
553 | 440007-100001 | Various Electricity (SIT) | $2,000,000| $1,603,970| -$396,030
553 | 670637-100000 (carryover) | Electricity Equipment Purchase |$211,495 | $260,513 | +$49,018
553 | 670637-100000 | Electricity Equipment Purchase | $0 | $396,030 | +$396,030
SECTION 4. That the expenditure of $445,048.00 or so much as may be needed, is hereby authorized for Solicitation SA004540 for two (2) 45' Digger/Derrick Trucks with Utility Body and options within the Electricity G.O. Bonds Fund, Fund No. 553, Project 670637-100000, OCA Code 553637, Object Level One 06, Object Level Three 6652.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.