Explanation
BACKGROUND
To authorize the Director of Finance and Management to enter into contract with Logistics 365 Inc for the purchase and delivery of one propane forklift for $79,997.00.
The propane forklift will be used by employees at the Division of Power to load and unload materials. The area where this equipment will be used has an overhead door height limit which requires a specific forklift mast for use. This purchase has been approved by the Division of Fleet Management and will replace BT #20169.
PROCUREMENT
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ030449).
The following bids were received on June 13, 2025:
Name / Bid Amount / City and State
1. Nassau Trading Inc / $35,090.00 / Woodside, NY
2. Chaves Brothers Management LLC / $70,399.00 / Boca Raton, FL
3. Cincy Lift Truck & Battery Service / $77,872.00 / Mainville, OH
4. Logistics 365 Inc / $79,997.00 / Norfolk, NE
5. Octane Forklifts, Inc. / $80,410.00 / Denver, CO
6. Brennan Industrial Truck Co / $90,116.00 / Holland, OH
After evaluation of the bids, the Division of Power has determined the following:
The lowest bidder, Nassau Trading Inc submitted a bid that has a 4,000 lbs capacity, the specifications required a minimum of 12,000 lbs capacity, therefore, they are non-responsive.
Chaves Brothers Management LLC and Cincy Lift Truck & Battery Service both submitted a bid with a mast lowered height of 108 inches and 111 inches respectively, the bid specifications required no mast to be higher than 96”, therefore, they are both non-responsive.
Logistics 365 Inc meets all the specifications and is recommended for award as the most responsive, responsible and best bidder.
SUPPLIER / CONTRACT COMPLIANCE
Logistics 365 Inc., cc #050661, expires 10/15/26
The certification of Logistics 365 Inc was in good standing at the time of the contract award. The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT
$79,997.00 is budgeted and available for this expenditure
Title
To authorize the Director of the Department of Finance and Management to establish a contract with Logistics 365 Inc for the purchase and delivery of one propane forklift for the Department of Public Utilities; to authorize the expenditure of up to $79,997.00 from the Electricity Operating Fund. ($79,997.00)
Body
WHEREAS, the propane forklift will be used by the Division of Power to load and unload materials; and
WHEREAS, the Purchasing Office opened formal bids on June 13, 2025 for the purchase and delivery of one propane forklift; and
WHEREAS, the lowest bidder, Nassau Trading did not meet the required minimum 12,000 lbs capacity deeming them non-responsive;
WHEREAS, the next two lowest bidders, Chaves Brothers Management LLC and Cincy Lift Truck & Battery Service did not meet the required mast lowered height of 96" deeming them non-responsive;
WHEREAS, the Department of Public Utilities, Division of Power recommends an award be made to the most responsive, responsible and best bidder, Logistics 365 Inc; and
WHEREAS, it is necessary to authorize the expenditure of $79,997.00 or so much thereof as is needed for the purchase from and within the Electricity Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Logistics 365 Inc for the purchase and delivery of one propane forklift in accordance with the terms, conditions and specifications of Solicitation Number RFQ030449 on file in the Purchasing Office; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Logistics 365 Inc for the purchase and delivery of one propane forklift in accordance with the terms, conditions and specifications of Solicitation Number RFQ030449 on file in the Purchasing Office.
SECTION 2. That this contract is in accordance with the relevant provisions of Chapter 329 of City Code.
SECTION 3. That the expenditure of $79,997.00, or as much thereof as may be needed, is hereby authorized in Fund 6300 (Electricity Operating); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.