Explanation
The Transportation Division utilizes traffic sign posts, traffic signal controllers and school flashers to perform its mission. These items are available for purchase per the terms and conditions of six (6) existing citywide universal term contracts. This ordinance authorizes the purchase of traffic sign posts, traffic signal controllers, and school flashers per these contracts to meet the Transportation Division's anticipated needs for 2004 in the amount of $187,904.00 as follows:
Path Master, Incorporated (Total $70,950.00)
#FL001529/ Econolite traffic signal controllers/ 30 each/ $70,950.00
Baldwin and Sours (Total $70,420.00)
#FL001530/ Eagle traffic signal controllers/ 20 each/ $25,600.00
#FL001734/ 8" school flashers/ 30 each/ $44,820.00
MH Corbin, Incorporated (Total $27,282.00)
#FL001193/ 14' 3 lb. signposts/ 200 each / $2,432.00
#FL001193/ 13' 3 lb. signposts/ 1,000 each/ $10,970.00
#FL001193/ 12' 2 lb. signposts/ 2,000 each/ $13,880.00
Steven Steel Company (Total $7,800.00)
#FL001202/ 14' 2.5 lb. signposts/ 200 each/ $7,800.00 Total
General Highway Products (Total $11,452.00)
#FL001144/ 12" school flashers/ 4 each/ $11,452.00
A purchase of traffic signals in the amount of $71,973.00 was authorized last year by Ordinance 1667-2003, passed by City Council on July 14, 2003. In addition, Ordinances 0265-2004 and 0313-2004 totaling $137,346.50 were passed by Council on March 15, 204 to purchase traffic strain poles and traffic signals, respectively.
Through previously passed and pending legislation, the Transportation Division has exhausted all available cash within the 1995, 1999 Voted Streets and Highways Fund. This ordinance appropriates and transfers funding within the Special Income Tax Fund and then transfers it to the 1995, 1999 Voted Streets and Highways Fund for this purchase. This is a temporary measure until the next bond/note sale, at which time the money will be reimbursed to the Special Income Tax Fund.
Emergency action is requested to assure the timely availability of the traffic signposts, traffic signal controllers and school flashers for original installation and replacement purposes and to promote and enhance pedestrian and motorist safety.
Title
To appropriate and authorize the City Auditor to transfer $187,904.00 from the Special Income Tax Fund to the 1995, 1999 Voted Streets and Highways Fund; to authorize the Finance Director to establish purchase orders for the purchase of traffic signposts, traffic signal controllers and school flashers for the Transportation Division per the terms and conditions of existing citywide universal term contracts with five vendors; to authorize the expenditure of $187,904.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($187,904.00)
Body
WHEREAS, the Transportation Division utilizes traffic signal controllers, traffic signposts and school flashers to perform its mission; and
WHEREAS, these items can be purchased per the terms and conditions of six (6) existing citywide universal term contracts that were established by the Purchasing Office with five (5) different vendors; and
WHEREAS, this ordinance authorizes the purchase of the Transportation Division's anticipated 2004 needs for these commodities; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to purchase traffic sign posts, traffic signal controllers and school flashers to assure their timely availability for original installation and replacement purposes and to promote and enhance pedestrian and motorist safety, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in the Special Income Tax Fund, Fund 430, and from the monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2004, the sum of $187,904.00 be and hereby is appropriated to the City Auditor, Department No. 22-01, Object Level One Code 10, Object Level Three Code 5500 and OCA Code 920023.
SECTION 2. That the City Auditor is hereby authorized to transfer said funds to the 1995, 1999 Voted Streets and Highways Fund, Fund 704, at such time as it is deemed necessary by the City Auditor and to expend said funds or so much thereof as may be necessary.
SECTION 3. That $187,904.00 be and hereby is appropriated within the 1995, 1999 Voted Streets and Highways Fund, Fund 704, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6622, OCA Code 644385, Project 540007, Signal Installation, ($96,550.00); Project 540008, Sign Upgrading/Street Name Signs ($35,082.00); and Project 590105, Pedestrian Safety Improvements ($56,272.00) for the purchase of traffic signal controllers, traffic signposts and school flashers for the Transportation Division.
SECTION 4. That upon obtaining other funds for this capital improvement, the City Auditor is hereby authorized to repay the Special Income Tax Fund the amount transferred under Section 2 above, and said funds are hereby deemed appropriated for such purpose.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract(s) or contract modification(s) associated with the expenditure of the funds transferred under Section 2 above.
SECTION 6. That the City intends that this ordinance constitute an official intent for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 7. That the Finance Director be and hereby is authorized to establish purchase orders per the terms and conditions of existing citywide contracts for the purchase of traffic signal controllers, traffic signposts and school flashers as follows:
Path Master, Incorporated (Total $70,950.00)
#FL001529/ Econolite traffic signal controllers/ 30 each/ $70,950.00
Baldwin and Sours (Total $70,420.00)
#FL001530/ Eagle traffic signal controllers/ 20 each/ $25,600.00
#FL001734/ 8" school flashers/ 30 each/ $44,820.00
MH Corbin, Incorporated (Total $27,282.00)
#FL001193/ 14' 3 lb. signposts/ 200 each / $2,432.00
#FL001193/ 13' 3 lb. signposts/ 1,000 each/ $10,970.00
#FL001193/ 12' 2 lb. signposts/ 2,000 each/ $13,880.00
Steven Steel Company (Total $7,800.00)
#FL001202/ 14' 2.5 lb. signposts/ 200 each/ $7,800.00
General Highway Products (Total $11,452.00)
#FL001144/ 12" school flashers/ 4 each/ $11,452.00
SECTION 8. That the expenditure of $187,904.00, or so much thereof as may be needed, is hereby authorized to be expended from Fund 704, the 1995, 1999 Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6622, OCA Code 644385, Project 540007, Signal Installation, ($96,550.00); Project 540008, Sign Upgrading/Street Name Signs ($35,082.00); and Project 590105, Pedestrian Safety Improvements ($56,272.00) to pay the cost thereof.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.