Explanation
The Transportation Division is responsible for maintaining the City's roadway system. To accomplish this mission the Division requires an asphalt recycler. The asphalt recycler takes recycled asphalt paving, millings, grindings and chunk asphalt and processes it into usable asphalt. This purchase is consistent with the Division's equipment purchase program.
Bids for an asphalt recycler were advertised in the City Bulletin and were received by the Purchasing Office on March 9, 2006 for Bid SA-001933GRW as follows:
vendor / asphalt recycler unit bid / vendor status
The McLean Company / Bagela 10000F / $139,076.00 / majority
Pavement Technologies International / STEPP SRM20x120 / $92,000.00 / majority
The low bidder, Pavement Technologies International Corporation, was judged non-responsive in that the unit bid does not meet the performance aspects required in the specifications. Specifically, item 3.5.13, the unit bid produces recycled asphalt at a rate of 8 tons per hour which is 20 percent less than required, and item 3.8.7, the unit bid is unable to handle recycled asphalt paving, millings and chunk asphalt up to 24 inches in diameter.
The second lowest bidder, the McLean Company, contract compliance number 34-0762688 (expires June 14, 2008), met the specifications and was judged to be the lowest responsive, responsible and best bidder. Their bid price for the asphalt recycler is $139,076.00.
Fiscal Impact: Funds are budgeted and available for this expenditure within the Transportation Division's 2005 Capital Improvement Budget in the 1995, 1999, 2004 Streets and Highways Fund in the Street Equipment project.
Emergency action is requested to ensure that the asphalt recycler is available for use as soon as possible to enhance worker productivity.
Title
To authorize the Finance and Management Director to enter into a contract with the McLean Company for the purchase of an asphalt recycler for the Transportation Division; to authorize the expenditure of $139,076.00 from the 1995, 1999, 2004 Voted Streets and Highways Fund; and to declare an emergency. ($139,076.00)
Body
WHEREAS, the Transportation Division is responsible for maintaining the City's roadway system; and
WHEREAS, the Transportation Division is in need of an asphalt recycler; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 9, 2006 and selected the the lowest responsive, responsible and best bidder; and
WHEREAS, funds are budgeted and available within the 1995, 1999, 2004 Voted Streets and Highways Fund for this expense; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that it is immediately necessary to purchase an asphalt recycler as soon as possible to enhance worker productivity, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and hereby is authorized to enter into a contract with the McLean Company, 3155 East Seventeenth Avenue, Columbus, Ohio 43219 for the purchase of an asphalt recycler in accordance with the specifications on file in the Purchasing Office.
SECTION 2. That the sum of $139,076.00 or so much thereof as may be necessary, be and hereby is authorized to be expended from Fund 704, the 1995, 1999, 2004 Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644385 and Project 530020.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.