Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with Ribway Engineering Group, Inc., for professional engineering services for Manchester/Hiawatha/Cooke Stormwater System Improvements. This project has been developed to mitigate poor drainage in several areas of north Columbus.
2. ENGINEERING CONTRACT AWARD: Ribway Engineering Group, Inc. was selected in accordance with the procedures set forth in Columbus City Code, Section 329.11, " A city agency may award a professional service contract expected to cost over twenty thousand dollars ($20,000.00), but not exceeding fifty thousand dollars ($50,000.00) by any process chosen by the city agency so long as such process is designed to provide for competition among potential contractors and objectivity in the selection of a contractor".
Requests For Cost Proposals were sent to three firms having the experience necessary to complete the project. These firms were: ATS-Chester Engineers, Dynotec, Inc., and Ribway Engineering Group, Inc. Three proposals were received and opened on February 24, 2006. Ribway Engineering Group, Inc. was chosen since they submitted the lowest bid. The cost of the contract is based on a cost plus fixed fee with a not to exceed limit. The quote from Ribway Engineering Group, Inc. was for $35,600 and the Division of Sewerage and Drainage is adding an additional $4,400 for contingencies, for a grand contract total of $40,000.00.
3. FISCAL IMPACT: The Division is requesting an amendment to the 2005 Capital Improvements Budget for purposes of establishing sufficient budget authority for this expenditure. In addition, this legislation includes a transfer of funds within the Storm Sewer Bonds Fund.
CONTRACT COMPLIANCE NUMBER: 31-1406579
Title
To authorize the Director of Public Utilities to enter into an agreement for professional engineering services with Ribway Engineering Group, Inc.; to provide construction administration services for the Manchester/Hiawatha/Cooke Stormwater System Improvements; to authorize the transfer of $40,000.00 within the Storm Sewer Bond Fund; to authorize an amendment to the 2005 Capital Improvements budget; for the Division of Sewerage and Drainage; and to authorize the expenditure of $40,000.00 within the Storm Sewer Bond Fund. ($40,000.00)
Body
WHEREAS, it is necessary to transfer money within the Storm Sewer Bond Fund for the Manchester/Hiawatha/Cooke Stormwater System Improvements; and
WHEREAS, it is necessary to authorize an amendment to the 2005 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into an agreement for professional engineering services to mitigate the significant flooding and other stormwater problems in several areas of north Columbus; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director of Public Utilities to modify the contract for professional engineering design and technical project services, for the Manchester/Hiawatha/Cooke Stormwater System Improvements, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the City Auditor is hereby authorized to transfer $40,000.00, from the Storm Sewer Bonds Fund, Fund No. 685, Division 60-15, Object Level One 06, Object Level Three 6682, as follows:
TRANSFER FROM: 610743 - Springmont Ave. Stormwater Replacement
OCA Code - 685001
TRANSFER TO: 610790 - Manchester/Hiawatha/Cooke SSI's
OCA Code - 685790
Section 2. That the Director of Public Utilities be and hereby is authorized to execute an agreement with Ribway Engineering Group, Inc., 350 East Broad Street, Suite 500, Columbus, Ohio 43215, for the Division of Sewerage and Drainage, for professional engineering services in accordance with the terms and conditions on file in the office of the Division of Sewerage and Drainage.
Section 3. That the said engineering firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 4. That for the purpose of paying the cost of the professional engineering services contract, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-15, Storm Sewers Bond Fund, Fund No. 685, Project 610790, Object Level One 06, Object Level Three 6682, OCA Code 685790, Amount $40,000.00.
Section 5. That the 2005 Capital Improvements Budget Ordinance No. 1070-2005 is hereby amended as follows, to provide sufficient budget authority for the execution of the construction contract stated in Section 6 herein.
CURRENT:
610790: Manchester/Hiawatha/Cooke SSI's - $0
610960: Bexvie Ave. SSI's - $222,807
AMENDED TO:
610790: Manchester/Hiawatha/Cooke SSI's - $40,000 (+40,000)
610960: Bexvie Ave. SSI's - $182,807 (-$40,000)
Section 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.