Explanation
Background
This ordinance extends a contract agreement (CT18565A) for annual renewal of maintenance and support services necessary for the Accounting, Purchasing, Budgeting, Asset Management systems (1576-97), and Vendor Services (0817-2005) and to accept the assignment of all their present and future contracts with the City of Columbus to Cogsdale Corporation FID# 98-0363498 from
Cogsdale Holding LTD FID number is 98-0603078 and contract compliance expires on 03/07/2013.
Title
To authorize and direct the City Auditor to extend a contract agreement with Cogsdale Corporation Holding LTD for the annual renewal of extended maintenance and support services necessary for the Accounting, Purchasing, Budgeting, Asset Management, and Vendor Services Systems in accordance with sole source procurement for the City Auditor's Office; to authorize the expenditure of $126,529.10 from the General Fund; and to declare an emergency. ($126,529.10)
Body
WHEREAS, the City Auditor has a need for continued maintenance on the Accounting, Purchasing, Budgeting, Asset Management, and Vendor Services Systems for the City of Columbus necessary to accommodate the year 2013, and;
WHEREAS, it is necessary to provide annual renewal of extended maintenance and support services necessary for the Accounting, Purchasing, Budgeting, Asset Management, and Vendor Services Systems, and;
WHEREAS, an emergency exists in the usual daily operations of the City Auditor's Office in that it is immediately necessary to authorize the City Auditor to enter into contract with Cogsdale for support services and maintenance for the Accounting, Purchasing, Budgeting, Asset Management, and Vendor Services Systems from Cogsdale Corporation Holding LTD to ensure uninterrupted service and maintenance, thereby preserving the public health, peace, safety, and welfare; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the City Auditor be and is hereby authorized and directed to extend contract (CT-18565A) with Cogsdale Corporation Holding LTD for the acquisition of professional services to provide annual renewal of extended maintenance and support services necessary for the Accounting, Purchasing, Budgeting, Asset Management, and Vendor Services Systems.
SECTION 2. That said agreement shall be awarded in accordance with provisions of Section 329.07 (Sole Source) of the Columbus City Code, 1959.
SECTION 3. That the aforesaid purpose of the expenditure of $126,529.10, or so much thereof as may be needed, is hereby authorized from the General Fund as follows:
Department Fund OCA OL1 OL3 Amount
22-01 Auditor's Office 010 220111 03 3369 $126,529.10
SECTION 5. That the City Auditor is hereby authorized to assign Cogsdale Corporation all existing contractual obligations between the City of Columbus and Cogsdale Holdings including system license agreement, Performance Series 3.1, WebProcure Subscription Agreement, Extended Warranty and support services agreement("Contract") in accordance with Cogsdale Corporation assignment of Cogsdale Holdings, product line mentioned previously.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.