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File #: 0181-2016    Version: 1
Type: Ordinance Status: Passed
File created: 1/13/2016 In control: Technology Committee
On agenda: 3/14/2016 Final action: 3/17/2016
Title: To authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health to continue for another year an annual contract with PRECISS, LLC (aka Language Access Network, LLC) , for streaming video and phone-based interpretation services; to waive the competitive bidding provisions of the Columbus City Codes; to authorize the expenditure of $20,002.50 from the Department of Technology, Information Services Operating Fund. ($20,002.50)
Attachments: 1. LAN for Health Quote 2016.pdf, 2. Bid Waiver Ord. 0181-2016 LAN .pdf, 3. 0181-2016 EXP.pdf

Explanation

 

BACKGROUND:

This legislation is to authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health, to continue an annual contract for streaming video and phone-based interpretation services with PRECISS, LLC (aka Language Access Network, LLC), at the Health Department's facility located at 240 Parsons Ave.  The original agreement (EL008304) was authorized by ordinance 0241-2008, and provided for a five year agreement with Language Access Network.  The agreement was most recently extended for the eighth year by authority of ordinance 0160-2015, passed February 9, 2015 through purchase order EL016782.  This ordinance will authorize a ninth year extension of the agreement, providing service for the period April 1, 2016 through March 31, 2017, at a cost of $20,002.50. 

 

This service is needed to provide language interpretation services for persons with limited English proficiency who receive services at the Health Department clinics.  The need for ongoing service was known at the time of the original agreement, but provision was made for only a five year agreement at that time.  As the cost of transitioning to a new interpretation service has not been budgeted this year, it is in the City's best interests to continue service with Language Access Network, instead of procuring this service through other procurement methods.  Language Access Network has agreed to continue service at the same pricing.

 

Given the need to extend the contract for another year beyond its original term, this ordinance will authorize a waiver of competitive bidding provisions of Columbus City Code, Chapter 329.

 

FISCAL IMPACT: 

In fiscal year 2014, and in 2015 the amounts of $20,002.50 and $20,002.50 respectively were legislated for the contract with Language Access Network, LLC.   The 2016 cost for these services is $20,002.50 and has been identified and is available within the Department of Technology, Direct Charge Agency, Information Services Operating Fund, bringing the contract aggregate total to $207,128.60. 

 

CONTRACT COMPLIANCE:

Vendor: PRECISS, LLC (aka Language Access Network, LLC (DAX Vendor Acct #001021); CC#/F.I.D#:  20-1186615; Expiration Date: 02/03/2016

 

Title

To authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health to continue for another year an annual contract with PRECISS, LLC (aka Language Access Network, LLC) , for streaming video and phone-based interpretation services; to waive the competitive bidding provisions of the Columbus City Codes; to authorize the expenditure of $20,002.50 from the Department of Technology, Information Services Operating Fund. ($20,002.50)

 

Body

 

WHEREAS, this service is needed to provide language interpretation services for persons with limited English proficiency who receive services at the Health Department clinics; and

 

WHEREAS, the original agreement (EL008304) was authorized by ordinance 0241-2008 for the Director of the Department of  Columbus Public Health to establish a contract for streaming video and phone-based interpretation services with Language Access Network, LLC., at the Health Department's facility located at 240 Parsons Ave , and provided for a five year agreement; and

 

WHEREAS,  this agreement with PRECISS, LLC (aka Language Access Network, LLC) was most recently extended for the eighth year by authority of ordinance 0160-2015, passed February 9, 2015 through purchase order EL016782.  This ordinance will authorize the ninth year of the agreement, providing service for the period April 1, 2016 through March 31, 2017, at a cost of $20,002.50; and

 

WHEREAS, given the need to extend the contract for another year, this ordinance will authorize a waiver of competitive bidding provisions of Columbus City Code, Chapter 329; and

 

WHEREAS, it is necessary for the Directors of the Department of Technology and the Department of Columbus Public Health to continue a contract with PRECISS, LLC (aka Language Access Network, LLC) for streaming video and phone-based interpretation services at the Columbus Public Health Department's facility, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That the Director of the Department of Technology and the Director of the Department of Columbus Public Health be and are hereby authorized to continue a contract, in the amount of $20,002.50 for the streaming video and phone-based interpretation services with PRECISS, LLC (aka Language Access Network, LLC), at the Health Department's facility located at 240 Parsons Ave, with a coverage period of April 1, 2016 through March 31, 2017.

 

 

SECTION 2. That the expenditure of $20,002.50 is hereby authorized to be expended from: (see attachment 0181-2016 EXP)

 

Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63030| Fund: 5100|Sub-fund: 510001|Program:CW001|Section 3:470104| Section 4:IS01|Optional Field: IT00027 {Columbus Public Health} |Amount: $20,002.50|

 

 

SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modifications associated with this ordinance.

 

SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5. That this Council finds it is in the City's best interest to waive the competitive bidding provisions of the Columbus City Codes Chapter 329.

 

SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.