Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into professional services contracts with LAZ Parking Midwest, LLC (LAZ) in the amount of up to $949,144.63 for the Off-Street Parking Management contract.
The intent of this project is to provide the City of Columbus, Division of Parking Services, additional resources that are necessary to perform various professional and technical tasks for the management of off-street parking. The contractor will operate parking garages and parking lots on behalf of the City.
The project was formally advertised on the Vendor Services and Bonfire web site from October 21, 2021, to November 12, 2021. The city received four (4) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on November 18, 2021. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
LAZ Parking Midwest LLC Columbus, OH Majority
SP+ Parking Columbus, OH Unknown
Propark Mobility Hartford, CT Majority
Allpro Parking Buffalo, NY Unknown
LAZ received the highest score by the evaluation committee and will be awarded the Off-Street Parking Management contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against LAZ.
2. CONTRACT COMPLIANCE
LAZ’s contract compliance number is CC002506 and expires 11/10/2023.
3. FISCAL IMPACT
Funding for this contract is available within Fund 2268, the Parking Meter Fund. Transfer of appropriation within the Parking Meter Fund from Object Level 06 to Object Level 03 is necessary to properly fund the contract.
4. EMERGENCY DESIGNATION
Emergency action is requested so the project can start before year end to ensure the smooth transition of contracts and safety of the traveling public.
Title
To authorize the transfer of appropriation within the Parking Meter Fund; to authorize the Director of Public Service to enter into a professional services contract with LAZ for the Off-Street Parking Management contract; to authorize the expenditure of up to $949,144.63 from the Parking Meter Fund to pay for this contract; and to declare an emergency. ($949,144.63)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for the implementation of Off-Street Parking Management; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Off-Street Parking Management contract; and
WHEREAS, LAZ submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with LAZ for the provision of professional services described above in the amount of up to $949,144.63; and
WHEREAS, it is necessary to authorize a transfer of appropriation within Fund 2268 to establish sufficient appropriation in the correct Object Class within the Parking Meter Fund; and
WHEREAS, it is necessary to authorize the expenditure of up to $949,144.63 from the Parking Meter Fund to pay for the contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with LAZ in order to provide funding for the Off-Street Parking Management contract so that an appropriate transition period is available to ensure the safety of the traveling public thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $777,000.00, or so much thereof as may be needed, is hereby authorized within Fund 2268 (Parking Meter Fund), Dept-Div 5906 (Parking Services) from Object Class 06 (Improvements other than building design) to Object Class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with LAZ Parking Midwest, LLC of 500 South Front Street, Columbus, Ohio 43215, for the Off-Street Parking Management contract in an amount up to $949,144.63.
SECTION 3. That the expenditure of $949,144.63, or so much thereof as may be needed, is hereby authorized in Fund 2268 (Parking Meter Fund), Dept-Div 5906 (Parking Services), in Object Class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.