Explanation
Background:
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into a contract with My Cloud Logistics LLC, for the purchase of additional Bluebeam Revu software licenses and continued maintenance and support services for existing licenses for a total cost of $46,800.89.
Bluebeam is a collaboration and document management software application for the AEC (Architecture, Engineering, Construction) industry. Bluebeam allows various departments the ability to review, change, and annotate improvement plans. Bluebeam is currently being utilized by the Departments of Public Service (DPS), Building and Zoning Services (BZS), Water & Power (WP), and Finance & Management (FM).
The Department of Technology solicited bids through RFQ031294. The bid was formally advertised on Vendor Services and the city received seven (7) responses on October 15, 2025. The responding firms were:
Company Name Bid Amount City/State
My Cloud Logistics LLC $46,800.89 Commerce, CA
Axelliant LLC $46,913.00 Chicago, IL
Topcon Solutions Inc $47,250.00 Carol Stream, IL
vCloud Tech Inc $52,606.50 Rolling Hills Estates, CA
AlxTel, Inc $55,711.05 Silver Spring, MD
MarsBear Tech $56,465.53 Bronx, NY
Xtek Partners Inc $61,290.15 Columbus, OH
Award is to be made to My Cloud Logistics LLC as the lowest responsive and responsible and best bidder for their bid of $46,800.89.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against My Cloud Logistics LLC.
The term of this agreement shall be from December 17, 2025 to December 16, 2026. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include same pricing and terms and conditions as those set forth, the services may be renewed for four (4) additional one-year terms.
FISCAL IMPACT:
The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Division, Information Services Operating Fund for a total cost of $46,800.89.
EMERGENCY DESIGNATION:
Emergency designation is being requested for these services that are necessary to support daily operation activities, to ensure no service interruption, and to establish a purchase order at the earliest possible date.
CONTRACT COMPLIANCE:
Vendor Name: My Cloud Logistics LLC
Vendor Acct. #: 052903
Certification #: CC-052903
Expiration Date: 10/22/2027
Title
To authorize the Director of the Department of Technology to enter into a contract with My Cloud Logistics LLC, for the purchase of additional Bluebeam Revu software licenses and continued maintenance and support services for existing licenses and to authorize the expenditure of $46,800.89 from the Department of Technology, Information Services Operating fund and to declare an emergency. ($46,800.89)
Body
WHEREAS, the Department of Technology has a need for additional Bluebeam Revu licenses and continued maintenance and support services for existing licenses; and
WHEREAS, Bluebeam is currently being utilized by the Departments of Public Service (DPS), Building and Zoning Services (BZS), Water & Power (WP), and Finance & Management (FM); and
WHEREAS, DoT solicited bids via RFQ031294 for the purchase of the above-described licenses and services and award is to be made to My Cloud Logistics LLC as the lowest, most responsive bidder; and
WHEREAS, this ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with My Cloud Logistics LLC for the purchase of additional Bluebeam Revu software licenses and continued maintenance and support services for existing licenses at a cost of $46,800.89; and
WHEREAS, the term of this agreement shall be from December 17, 2025 to December 16, 2026. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include same pricing and terms and conditions as those set forth, the services may be renewed for four (4) additional one-year terms; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Technology to enter into contract with My Cloud Logistics LLC, for the purchase of additional Bluebeam Revu software licenses and continued maintenance and support services for existing licenses to ensure no service interruption, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. To authorize the Director of the Department of Technology to enter into contract with My Cloud Logistics LLC, for the purchase of additional Bluebeam Revu software licenses and continued maintenance and support services for existing licenses at a cost of $46,800.89, with the option to renew for four (4) one-year terms, starting on December 17, 2025 to December 16, 2026.
SECTION 2. That the expenditure of $46,800.89, or so much thereof as may be necessary, is hereby authorized to be expended as shown in the attachment to this ordinance. (Please 3060-2025 EXP)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.