Explanation
Proper maintenance of sidewalks and driveway approaches within the City's right-of-way has traditionally and by City Code been the responsibility of the property owner. Upon notification by the City of deficient conditions, most property owners effect renovations of their own accord in order to keep these areas devoid of safety hazards and to make them cleaner and more attractive. However, some property owners are unable or unwilling to do so. Recent changes to Chapter 905 of the City Code give the Public Service Director the authority to make the necessary renovations and collect its costs related thereto through assessment on the property owner's tax duplicate.
From the $1,000,000 budgeted for this program three contracts are to be established - Contract A, Contract B, and Contract C. By establishing three separate contracts we are providing a greater opportunity for more, and for smaller, concrete contraction companies to bid. In order to distinguish between the responsibilities associated within these three contracts the City has been divided into three areas. This should prevent confusion and overlap between the different contractors. This should also result in more rapid mobilization and quicker sidewalk replacement.
Bidder / Bid Amount
G and G Cement Contractors / $226,963.75
Decker Construction Company / $277,438.75
Gaddis and Sons, Incorporated / $299,898.75
Parker's Cement and Masonry / $308,988.75
G. Marchi and Son, LLC / $329,380.75
McDaniel's Construction Corporation, Incorporated / $437,690.25
The Notice to Proceed is expected to be issued on or around July 25, 2006.
The Division recommends that a contract be established with G and G Cement Contractors, the lowest, best, most responsive and most responsible bidder, in the amount of $226,963.75 that is $66,250.00 under the Engineer's estimate of $293,213.75. This ordinance also authorizes the expenditure of up to $25,000.00 to reimburse the Street Construction, Maintenance and Repair Fund for construction inspection for the project that will be performed by Sidewalk and Permit section personnel.
G and G Cement Contractors' contract compliance number is 31-0924129; this expires October 31, 2006.
Fiscal Impact: Funds in the amount of $1,000,000.00 are budgeted and available within Transportation Division's 2005 Capital Improvements Budget in the 1995, 1999, 2004 Voted Streets and Highways Fund in the Sidewalk Program project, to fund this and the two other sidewalk assessment projects. This ordinance provides for a contract and related inspection costs for the Sidewalk Assessment Program - 2006 / Contract B project in the amount of $251,963.75. Ordinance 1076-2006 (pending) provides for a contract and related inspection costs for the Sidewalk Assessment Program - 2006 / Contract A project in the amount of $254,538.75.
Emergency action is requested to allow the contractor to mobilize as soon as possible to take advantage of this summer construction season.
Title
To authorize the Public Service Director to enter into a contract with G and G Cement Contractors for the Sidewalk Assessment Program - 2006 / Contract B project for the Transportation Division; to authorize the expenditure of $251,963.75 from the 1995, 1999, 2004 Voted Streets and Highways Fund; and to declare an emergency. ($251,963.75)
Body
WHEREAS, proper maintenance of sidewalks and driveway approaches within the City's right-of-way has traditionally and by City Code been the responsibility of the property owner; and
WHEREAS, upon notification by the City of deficient conditions, most property owners effect renovations of their own accord in order to keep these areas devoid of safety hazards and to make them cleaner and more attractive but some property owners are unable or unwilling to do so; and
WHEREAS, recent changes to Chapter 905 of the City Code give the Public Service Director the authority to make the necessary renovations and collect its costs related thereto through assessment on the property owner's tax duplicate; and
WHEREAS, formal competitive bids were solicited by the Transportation Division and six (6) bids were received on June 8, 2006, for the Sidewalk Assessment Program - 2006 / Contract B project to replace sidewalks and driveway approaches in the northeast area of the City; and
WHEREAS, it is immediately necessary to authorize that a contract be established for this purpose to allow the contractor to mobilize as soon as possible to take advantage of this summer construction season; thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and hereby is authorized to enter into a contract in the amount of $226,963.75 with G and G Cement Contractors, 2849 Switzer Road, Columbus, Ohio 43219 for the Sidewalk Assessment Program - 2006 / Contract B project for the Transportation Division.
SECTION 2. That for the purpose of paying for said contract and construction inspection expense of $25,000.00, the sum of $251,963.75 or so much thereof as may be needed be and hereby is authorized to be expended from Fund 704, the 1995, 1999, 2004 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6631, OCA Code 644385 and Project 530790.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.