Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a professional engineering services contract with W.E. Stilson Consulting Group.
The Department of Public Service initiated a single procurement effort that will result in the award and execution of three (3) separate general engineering contracts. The intent of these contracts is to provide the Department of Public Service with continuing, contractual access to additional resources that are necessary to perform various professional engineering, survey and technical expertise for the department to complete its capital and operating budget commitments. The Department anticipates funding each of these contracts with an initial appropriation of $200,000.00 each from the FY2010 Capital Improvements Budget. The Department anticipates submitting planned requests to modify these contracts as the operational need arises and as funding capacity will allow over the three year term of these contracts. The other two contracts will be authorized in separate legislation.
The projects developed under this program are typically small to moderate size improvements, and frequently include a significant emphasis on pavement rehabilitation, curb replacement, sidewalks, curb ramps, drainage, minor rehabilitations, and aesthetic improvements. These contracts may be used for quick response design services. The selected consultants will perform such tasks when requested by the City.
The Department of Public Service, Office of Support Services solicited a Request for Proposals for the Roadway Improvements - General Engineering 2010-2012 project. The project was advertised through the City's Vendor Services web site from June 10, 2010, to July 6, 2010. The city received Twelve (12) responses. All Twelve were fully evaluated when the Evaluation Committee met on August 3, 2010.
Company Name City/State Majority/MBE/FBE/ASN /PHC
Columbus Engineering Consultants, Inc. Columbus, OH ASN
Crawford, Murphy, and Tilley Columbus, OH Majority
W.E. Stilson Consulting Group Columbus, OH Majority
EMH&T Columbus, OH Majority
Korda Nemeth Engineering, Inc. Columbus, OH Majority
MS Consultants, Inc Youngstown, OH Majority
R.W. Armstrong & Associates, Inc Columbus, OH PHC
DLZ Ohio Columbus, OH ASN
Woolpert, Inc. Columbus, OH Majority
Dynotec, Inc. Columbus, OH MBE
Gannett Fleming Engineers & Architects, P.C. Westerville, OH Majority
Jones-Stuckey Ltd., Inc. Columbus, OH Majority
Columbus Engineering Consultants, Inc. received the highest score by the evaluation committee, Crawford Murphy and Tilly received the second Highest score and W.E. Stilson Consulting Group received the third highest score. W.E. Stilson Consulting Group will be awarded one contract for $200,000.00. Additional legislation will be done to authorize the award of the other two contracts.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against W.E. Stilson Consulting Group.
2. CONTRACT COMPLIANCE
W.E. Stilson Consulting Group's contract compliance number is 31-1702689 and Expires 8/28/10.
3. FISCAL IMPACT:
Funding for this project is available within the Streets and Highways G.O.Bonds fund due to cancellation of encumbrances from completed projects.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide funding for the professional services described above at the earliest possible time to provide for project analysis and to have plans available for construction of these projects.
Title
To authorize the Director of Public Service to enter into a professional engineering service contract with W.E. Stilson Consulting Group for the Roadway Improvements - 2010 - 2012 General Engineering Contract; to amend the 2010 C.I.B. to authorize the transfer of funds within the Streets and Highways G.O.Bonds fund; to authorize the expenditure of $200,000.00 from the Streets and Highways G.O.Bonds fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, there is a need to provide professional engineering design services in support of the Capital Improvement program; and
WHEREAS, The Department of Public Service, Office of Support Services solicited a Request for Proposals for the Roadway Improvements - General Engineering 2010-2012 project that will result in the award and execution of three (3) separate general engineering contracts.; and
WHEREAS, Columbus Engineering Consultants, Inc., Crawford Murphy and Tilly, and W.E. Stilson Consulting Group submitted the best overall proposals for this project; and
WHEREAS, this ordinance authorizes the award of the third of three contracts for the Roadway Improvements - 2010 - 2012 General Engineering Contracts; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, in that this legislation should go forth immediately to provide funding for project design to have plans available for construction of projects, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Service be and hereby is authorized to enter into a professional services contract for the Roadway Improvements 2010-2012 General Engineering project with W.E. Stilson Consulting Group, 355 East Campus View Boulevard, Suite 250, Columbus, OH, 43235 for engineering services associated with the Capital Improvement Program.
Section 2. That the 2010 Capital Improvements Budget established within ordinance 0564-2010 be and hereby is amended due to encumbrance cancellations as follows:
Fund / Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
704 / 530161-100000 / Roadway Improvements / $0.00 (Carryover) / $104,793.00 (Carryover) / $104,793.00 (Carryover)
704 / 530210-100000 / Curb Replacement / $0.00 (Carryover) / $126.00 (Carryover) / $126.00 (Carryover)
Section 3. That the 2010 Capital Improvements Budget established within ordinance 0564-2010 be and hereby is amended to provide funding for this contract as follows:
Fund / Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
704 / 530060-100000 / Neil Avenue Area Improvements / $80,578.00 (Carryover) / ($80,578.00) (Carryover) / $0.00 (Carryover)
704 / 530161-100000 / Roadway Improvements / $104,793.00 (Carryover) / ($104,793.00) (Carryover) / $0.00 (Carryover)
704 / 530210-100000 / Curb Replacement / $126.00 (Carryover) / ($126.00) (Carryover) / $0.00 (Carryover)
704 / 530301-100008 / Bridge Rehabilitation - Sylvan Culvert / $600,000.00 / ($14,504.00) / $585,496.00
704 / 530161-100083 / Roadway Improvements - 2010-2012 General Engineering (Carryover) / $65,901.00 (Carryover) / $185,497.00 / $251,398.00 (Carryover)
704 / 530161-100083 / Roadway Improvements - 2010-2012 General Engineering / $334,099.00 / $14,504.00 / $348,603.00
Section 3. That the City Auditor be and hereby is authorized to transfer $200,000.00 within Fund 704, the Streets and Highways G.O. Bonds Fund, Department No. 59-12, Division of Design and Construction as follows:
TRANSFER FROM
Fund / project # / project / Object Level One/Object Level Three Codes / OCA Code / amount
704 / 530060-100000 / Neil Avenue Area Improvements / 06-6600 / 591260 / $80,577.90
704 / 530161-100000 / Roadway Improvements / 06-6600/ 590046 / $104,792.71
704 / 530210-100000 / Curb Replacement / 06-6600 / 591148 / $125.56
704 / 530301-100008 / Bridge Rehabilitation - Sylvan Culvert / 06-6600 / 743108 / $14,503.83
TRANSFER TO
Fund / project # / project / O.L. 01/03 Codes / OCA Code / amount
704 / 530161-100083 / Roadway Improvements - 2010-2012 General Engineering / 06-6600 / 746183 / $200,000.00
Section 4. That the expenditure of $200,000.00, or so much thereof as may be needed, be and hereby is authorized from the Streets and Highways G.O. Bonds Fund, Fund 704, Department No. 59-12, Division of Design and Construction as follows:,
project # / project / O.L. 01/03 Codes / OCA Code / amount
530161-100083 / Roadway Improvements - 2010-2012 General Engineering / 06-6682 / 746183 / $200,000.00
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.