Explanation
The Purchasing Office solicited competitive bid SA002639. Bids were opened October 25, 2007. A total of three (3) bids were received. The bidders were Acorn Farms, Inc. (Majority), Surface Nursery, Inc. (Majority) and Decker's Nursery (Majority). Two bidders have been awarded portions of the contract. They are Acorn Farms, Inc. for $24,288.00 and Surface Nursery, Inc. for $3,886.25. (The award to Surface Nursery, Inc. will not require legislation.) All awards are based on lowest, responsive, and responsible bid. A contract will be created for Acorn Farms, Inc. FID: 31-0986421 for $24,288.00 to purchase a variety of tree species to be used for the street tree planting program.
Title
To authorize the Director of Finance and Management to enter into contract with Acorn Farms, Inc. for the purchase of various trees for the street tree planting program by the Forestry Section of the Recreation and Parks Department, to authorize the expenditure of $24,288.00 from the Recreation and Parks Tree Replacement Fund, and to declare an emergency. ($24,288.00)
Body
WHEREAS, the Purchasing Office received bids on October 25, 2007 to obtain street trees for the Recreation and Parks Department; and
WHEREAS, a purchase order will be issued in accordance with the terms and specifications of the bid solicitation on file in the Purchasing Office; and
WHEREAS, 1770 bare root tree stock items will be added to the Recreation and Parks Tree Nursery stock where they will grow and mature until they are ready to be transplanted; and
WHEREAS, the trees will be planted at various street tree locations to help restore and preserve the tree canopy of the City of Columbus in accordance with the Mayor's Green Initiative Program; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said purchase order so that the live plant material can be reserved and available for an early spring shipment and for the preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into a purchase order with Acorn Farms, Inc.,for street trees for the Recreation and Parks Department, in accordance with the specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $24,288.00, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Tree Replacement Fund, as follows, to pay the cost thereof.
Fund Type: Tree Replacement Fund
Dept. No.:51
Fund No.: 234
Object Level 3: 2271
OCA Code: 516781
Amount: $24,288.00
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.