Explanation
This ordinance authorizes the Director of Technology to renew an existing contract with Technology Site Planners (TechSite) to provide data center alarm monitoring and first responder services in the amount of $54,105.00 for a (12) twelve month term period beginning September 01, 2020 through August 31, 2021. This renewal is the first of two-one year renewals of the original contract, authorized by ordinance 1603-2019. This agreement is not subject to automatic renewal. However, upon mutual agreement from both parties and approval from appropriate City authorities, the ensuing contract can be extended/renewed for one (1) additional one-year term.
The Department of Technology (DoT), through the utilization of a Request for Statement of Qualification process, received one (1) response to (RFSQ011919) on April 12, 2019 from Technology Site Planners (TechSite) for alarm monitoring and first responder services to the City's data centers critical infrastructure.
These services are critical for monitoring the city’s data center infrastructure, including uninterrupted power supply systems, heating, cooling and ventilation units, automatic transfer switch and power distribution units, generators, etc. Failure in any electrical and/or mechanical component can adversely affect the city’s IT applications and services provided by the Department of Technology. The alarm monitoring and first responder services supplements existing 24x7 operations staff and helps to eliminate the incidence of equipment failure.
FISCAL IMPACT:
Funds to cover the cost of this service have been identified and are available in the Department of Technology, Information Services Division, Information Services Operating Fund.
CONTRACT COMPLIANCE:
Vendor Name: Technology Site Planners F.I.D/CC#: 31-1811554 - Expiration Date 2/28/2020
DAX Vendor #: - 005995
EMERGENCY:
Emergency legislation is required to facilitate prompt contract execution and related payment for services.
Title
To authorize the Director of the Department of Technology to renew an existing contract with Technology Site Planners (TechSite) to provide data center alarm monitoring and first responder services; to authorize the expenditure of $54,105.00 from the Department of Technology, Information Services Division, Information Services Operating Fund and to declare an emergency. ($54,105.00)
Body
WHEREAS, On April 12, 2019, Technology Site Planners was the only respondent to RFSQ011919 for alarm monitoring and first responder services to the City's data centers critical infrastructure; and
WHEREAS, Ordinance 1603-2019 authorized entering into contract with Technology Site Planners for one year, with two one-year renewal options; and
WHEREAS, the Department of Technology desires to renew an existing contract with Technology Site Planners for the period of September 1, 2020 through August 31, 2021; and
WHEREAS, an emergency exists in the Department of Technology in that it is immediate necessary to renew an existing contract with Technology Site Planners to provide data center alarm monitoring and first responder services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to renew an existing contract with Technology Site Planners to provide data center alarm monitoring and first responder services for the term period of September 1, 2020 to August 31, 2021, at a cost of $54,105.00.
SECTION 2. That the expenditure of $54,105.00 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Information Services Operating Fund, as follows in the attachment to this ordinance: (see attachment 1691-2020 EXP)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.