Explanation
BACKGROUND: To establish a contract for the option to purchase Sludge Grinder Parts & Service for the Sewerage and Drainage Division, the largest user. The term of the proposed option contract will be two and one half years with an option to renew for one additional year if mutually agreed. Contract expiration date is May 31, 2007.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001275). Formal bids were opened on September 16, 2004. One hundred and fifty two (MAJ:149, M1A:2, F1:1) bids solicited; one (MAJ:1) bid received.
The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidder:
JWC Environmental, CC#330381716
Total Estimated Annual Expenditure: $ 250,000.00
This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery database.
This ordinance is being submitted as an emergency because, without emergency action, no less than thirty-seven days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Sewerage and Drainage Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into a contract for an option to purchase Sludge Grinder Parts and Service, with JWC Environmental, to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 16, 2004 and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, the Sewerage and Drainage Division uses Sludge Grinder Parts and Service for maintenance of equipment which reduces solids for pump protection in sewage processing; and
WHEREAS, this ordinance is being submitted for consideration as an emergency measure to ensure that the City continues to maintain pump production in the treatment of sewage in order to insure a better environment for our community without interruption because without emergency action, no less than thirty-seven days will be added to the procurement cycle and that timing puts the availability of supplies at risk; and
WHEREAS, an emergency exists in the usual daily operation of the Sewerage and Drainage Division in that it is immediately necessary to enter into a contract for an option to purchase Sludge Grinder Parts and Service, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to enter into a contract for an option to purchase Sludge Grinder Parts and Service in accordance with Solicitation No. SA001275 as follows:
JWC Environmental, All Items, Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reasons stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.