Explanation
Background: It is the Transportation Division's responsibility to repair and maintain curbs through out the City of Columbus. The needed repair to curbs within the City of Columbus corporation limits will enhance street appearances, and provide better drainage of storm water. Approximately 70,000 linear feet (13.5 miles) of curb has been restored in the Columbus area from prior contract work and this project will enable the division to continue enhancing it's curbs. The On Call Curb Reconstruction Project - 2007 involves the replacement of deteriorated and hazardous curbs in the City of Columbus.
Bids were received by the Transportation Division on May 24, 2007 and the results are as follows:
Contractor Bid Amount Contr. Compl.# Majority/Minority
G & G Cement Contractors $304,375.00 31-0924129 Majority
Decker Construction Co. $398,500.00 31-0983557 Majority
G. Marchi & Sons $437,687.50 31-1632119 Majority
It is recommended that the contract be awarded to G & G Cement Contractors, CC#: 31-0924129 (expiring 11/20/08) who submitted the best, most responsive bid.
The budget for this project was set at $500,000.00. Bid prices were lower than expected which will allow additional work to be performed from this contract.
Emergency action is requested so that construction may begin this construction season.
Fiscal Impact: The contract amount is for $500,000.00 based on the bid documents allowing the City to award a contract for an amount more or less than the amount bid using the bid prices. This ordinance authorizes the expenditure of $500,000.00 which is budgeted in the 2007 Transportation Division C.I.B and available within the 1995, 1999, 2004 Voted Streets and Highways Fund for this work. $2,000,000.00 has been expended on similar projects over the past three years.
Title
To authorize the Public Service Director to enter into a contract with G & G Cement Contractors for the On Call Curb Reconstruction - 2007 project; to amend the 2007 C.I.B; to authorize the transfer of funds within the 1995, 1999, 2004 Voted Streets and Highways Fund; to authorize the expenditure of $500,000.00 from the 1995, 1999, 2004 Voted Streets and Highways Fund for the Transportation Division; and to declare an emergency. ($500,000.00)
Body
WHEREAS, bids were received and tabulated on May 24, 2007 for On Call Curb Reconstruction Project - 2007; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, it is necessary to amend the 2007 C.I.B; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that the work may begin this construction season, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and is hereby authorized to enter into a contract for On Call Curb Reconstruction Project - 2007 in the amount of $500,000.00 with G & G Cement Contractors, 2849 Switzer Avenue, Columbus, Ohio, 43219, the lowest and best bidder therefore and in accordance with the specifications and plans on file in the office of the City Engineer, which are hereby approved.
SECTION 2. That the 2007 Capital Improvements Budget established within ordinance 0733-2007 be and hereby is amended as follows:
Project Number/Project Name/Current CIB Amount/Amended Amount/CIB Amount as Amended
590134/ Columbus School Coordination (Carryover) / $1,450.00 (Carryover) / ($1,450.00) (Carryover)/ $0.00 (Carryover)
540001/ Parking Meters (Carryover) / $114,000.00 (Carryover) / ($8,000.00) (Carryover)/ $106,000.00 (Carryover)
530208 / Federal/State Match (Carryover) / $768,201.00 (Carryover) / ($39,939.00) (Carryover)/ $728,262.00 (Carryover)
530161 / Roadway Improvements (Carryover) / $6,641,436.00 (Carryover) / ($450,612.00) (Carryover)/ $6,190,824.00 (Carryover)
530210/ Curb Replacement (Carryover) / $1,750,001.00 (Carryover) / $500,001.00 (Carryover) / $2,250,002.00 (Carryover)
SECTION 3. That the City Auditor be and hereby is authorized to transfer $500,000.00 within Fund 704, the 1995, 1999, 2004 Voted Streets and Highways Improvement Fund, Department No. 59-09, Transportation Division, as follows:
TRANSFER FROM:
Fund / project # / project / Object Level One/Object Level Three Codes / OCA Code / amount
704 / 590134/ Columbus School Coordination / 06/6600 / 644385 / $1,450.19
704 / 540001/ Parking Meters / 06/6600 / 644385 / $8,000.00
704 / 530208 / Federal/State Match / 06/6600/ 644385 / $39,938.47
704 / 530161 / Roadway Improvements / 06/6600/ 644385 / 450,611.34
Total Transfer From: $500,000.00
TRANSFER TO:
Fund / project # / project / Object Level One/Object Level Three Codes / OCA Code / amount
704 / 530210 / Curb Replacement / 06/6600 / 644385 / $500,000.00
Total Transfer To: $500,000.00
SECTION 4. That for the purpose of paying the cost of the contract the sum of $500,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the 1995, 1999, 2004 Voted Streets and Highways Fund, No. 704 for the Transportation Division, Dept./Div. 59-09, OCA Code 644385 Object Level 06/6621, and project 530210 (Curb Replacement).
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.