Explanation
Background:
This ordinance will authorize the Public Service Department, Facilities Management Division to make various expenditures for labor, materials, and equipment in conjunction with various facilities improvements. Work may include any type of renovation of City-owned facilities, such as electrical, HVAC, and plumbing. All work will be based on three estimates obtained from qualified contractors and will not exceed $20,000.00 per job. Funding for these expenditures is from the Facilities Management Capital Improvement Fund.
Emergency action is requested to allow these projects to proceed in a timely manner and to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up-to-date financial posting promotes accurate accounting and financial management. Emergency action is also requested to allow the necessary funding to be available for needed expenditures.
Fiscal Impact: $50,000.00 is required and budgeted in Facilities Management Capital Improvement Fund to meet the financial obligations of these various expenditures.
Title
To authorize the expenditure of $50,000.00 from the Facilities Management Capital Improvement Fund for various facility renovations, and to declare an emergency. ($50,000.00)
Body
WHEREAS, various unexpected facility renovations will likely become necessary within the Public Service Department, Facilities Management Division; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department in that it is immediately necessary to transfer and establish these funds to have funding available for necessary expenditures to allow these projects to proceed in a timely manner, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the purchase of labor, materials, and equipment will likely become necessary for various facility renovations within the Public Service Department, Facilities Management Division.
Section 2. That the expenditure of $50,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Facilities Management Capital Improvement Fund No. 733, as follows, to pay the cost thereof. All work will be based on three estimates and will not exceed $20,000.00 per contract or job. City Council recognizes that this ordinance does not identify the contractor(s) to whom the contract(s) will be awarded and understands that its passage will give the Public Service Director the final decision in determination of the lowest best responsive and responsible bidder for such contract(s). This Council is satisfied it is in the best interests of the City to delegate this contracting decision.
Project Object OCA
Fund Type Dept. No. Fund Project No. Title Level 3 Code Amount
Cap. Proj. 59-07 733 570030 Facility 6601 643437 $50,000.00
Renovations
Section 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Public Service Director administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.