Explanation
This ordinance authorizes the Finance and Management Department, Fleet Management Division, to purchase various light duty vehicles to replace vehicles that are beyond their useful service lives. These forty-five vehicles will be used by seven of the City's departments, with the largest number for the Recreation and Parks Department and Development Department, Code Enforcement Division. The purchases will be from established Universal Term Contracts for light duty vehicles and automobiles with Ricart Properties Inc and 32 Ford Mercury Inc.
There are currently 2,748 pieces of on-road equipment in the City of Columbus. Of these, 922 are over the ten-year useful life. Criteria used to select which forty-five vehicles to replace include whether the vehicle is older than ten years, has over 100,000 miles, and if the maintenance cost to date has been greater than the acquisition cost.
Fiscal Impact: A total of $1,000,000.00 has been budgeted in the 2010 General Fund for Fleet Management General Fund. This ordinance authorizes the expenditure of $825,000.00.
Emergency Action is requested so that the orders for these vehicles can be placed prior to the production cut off dates, and older high maintenance vehicles can be removed from service.
Contract compliance numbers: 32 Ford Mercury 311285506 exp 10/14/10 and Ricart Properties 311282546 expires 10/23/10.
Title
To authorize the Finance and Management Director to establish various purchase orders for light duty vehicles and automobiles, in accordance with the terms and conditions of the existing Citywide Universal Term Contracts with Ricart Properties Inc and 32 Ford Mercury Inc; to authorize the expenditure of $825,000.00 from the General Fund; and to declare an emergency. ($825,000.00)
Body
WHEREAS, the useful life of various City vehicles have been exceeded, and are budgeted in the General Fund; and
WHEREAS, the replacement of some of these vehicles would greatly reduce the maintenance expense associated with older vehicles; and
WHEREAS, the City has established Universal Term Contracts with Ricart Properties Inc. and 32 Ford Mercury for light duty vehicles; and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Fleet Management Division, to replace light duty vehicles and automobiles that have exceeded their useful lives, as this will greatly reduce the maintenance expenses associated with such vehicles, as well as allowing orders to be placed before production cut-off dates, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director is authorized to establish purchase orders with Ricart Properties Inc and 32 Ford Mercury Inc., for the purchase of light duty vehicles and automobiles in accordance with the terms and conditions of the Universal Term Contracts BPVEH05L, BPVEH01M and BPVEH05N.
Section 2. That the expenditure of $825,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved as follows:
Division 45-05
Fund: 010
OCA Code: 451201
Object Level 1:06
Object level 3: 6650
Amount: $825,000.00
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.