Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to renew a lease agreement on behalf of the Facilities Management Division with 3042 Trust c/o Decker Construction Company for the rental of property for the Police Division. The Police Division uses this office space for the Community Policing Center #15 and the Strategic Response Bureau. The original lease period was April 1, 1996 to March 31, 1997 and was authorized by Ordinance 346-96. That lease agreement had provisions for five one-year renewal clauses for a total of six years. Ordinance 378-02, passed by Council on March 11, 2002, authorized a new lease with 3042 Trust c/o Decker Construction Company in the amount of $190,232.48. This recent lease also contains provisions for renewal options, which permits the Facilities Management Division to renew the lease annually for five additional one-year terms, pending Council approval. This renewal period, April 1, 2003 through March 31, 2004, is the first of the five renewal options.
EMERGENCY action is requested so that the lease agreement can be approved as soon as possible.
FISCAL IMPACT: The Facilities Management Division budgeted $198,184.32 for this lease in 2003. Historical expenditures are: 2002- $190,232.48, 2001 - $180,292.68, 2000 - $176,176.84, 1999 - $171,576.04.
Title
To authorize the Public Service Director to modify and extend a lease agreement for the Facilities Management Division with the 3042 Trust c/o Decker Construction Company, for office space for the Community Policing Center #15 and the Strategic Response Bureau for the Police Division, to authorize the expenditure of $198,184.32 from the General Fund, and to declare an emergency. ($198,184.32)
Body
WHEREAS, Ordinance 0378-02 authorized a lease agreement in the amount of $190,232.48 between the Public Service Department, Facilities Management Division, and 3042 Trust c/o Decker Construction Company for office space for the Community Policing Center #15 and the Strategic Response Bureau, and
WHEREAS, the lease agreement between the Public Service Department, Facilities Management Division, and 3042 Trust c/o Decker Construction Company has five one-year renewal options, and
WHEREAS, it is in the best interest of the Public Service Department, Facilities Management Division, to renew the lease agreement with 3042 Trust c/o Decker Construction Company for office space for the Community Policing Center #15 and the Strategic Response Bureau, and
WHEREAS, an emergency exists within the Public Service Department, Facilities Management Division, in that it is immediately necessary to authorize the Public Service Director to modify and extend a lease agreement with 3042 Trust c/o Decker Construction Company for office space thereby preserving the pubic health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and is hereby authorized to modify and extend a lease agreement between the Facilities Management Division and 3042 Trust c/o Decker Construction Company for office space for the Community Policing Center #15 and the Strategic Response Bureau of the Police Division.
SECTION 2. That the expenditure of $198,184.32, or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved as follows:
FROM:
Division: 59-07
Fund: 010
OCA Code: 597419
Object Level 1: 03
Object Level 3: 3301
Amount: $198,184.32
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.