Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into contract on behalf of the Office of Construction Management with Tinkler Construction, for the construction of the new K-9 Facility, located at 2275 McKinley Avenue. This new facility will be one-story and approximately 3,200 square feet. The facility will include a locker room/restroom with offices and a meeting area. The animal care section will include pre-manufactured kennels with adjacent pre-manufactured animal runs. Formal bids were solicited on June 13, 2007. The following five companies submitted bids by the July 9, 2007 deadline (1 MBE, 0 FBE):
Comprehensive Facility Services, Inc. $652,305.00
Tinkler Construction $663,000.00
WB Republic Builders, LLC $702,300.00
*Williamson Builders, Inc. $720,346.00
Ardmore Construction $783,290.00
*Minority Business Enterprise
The apparent low bidder was Comprehensive Facility Services, Inc. However, once all of the creditable factors were applied (inclusive of a credit for quality training contractor credit and a retirement or pension plan credit), the lowest responsive and responsible and best bidder was identified as Tinkler Construction. Therefore, the Office of Construction Management recommends that the bid be awarded to Tinkler Construction .
This ordinance also authorizes the transfer of $663,000.00 from the Special Income Tax Fund to the Safety Voted Bond Fund to provide funding for the new K-9 Facility until bonds are sold.
EMERGENCY ACTION is requested so that the construction of the new K-9 Facility may begin as soon as possible, thereby providing necessary safety services to City residents.
Tinkler Construction's Contract Compliance # 34-1544324, expiration date 6.21.09.
FISCAL IMPACT: This project is funded in the 2007 Capital Improvement Budget. However, bonds have yet to be sold, necessitating the certification against the Special Income Tax Fund. The total cost of the contract authorized by this ordinance is $663,000.00.
Title
To authorize the Finance and Management Director to enter into contract on behalf of the Office of Construction Management with Tinkler Construction for the construction of the new K-9 Facility; to authorize and direct the City Auditor to transfer $663,000.00 from the Special Income Tax Fund to the Safety Voted Bond Fund; to authorize the appropriation of said funds; to authorize the expenditure of $663,000.00 from the Safety Voted Bond Fund, and to declare an emergency. ($663,000.00)
Body
WHEREAS, it is necessary to construct a new K-9 Facility, and
WHEREAS, formal bids were solicited for the construction of said new K-9 Facility, and
WHEREAS, the Office of Construction Management recommends Tinkler Construction as the most responsive and responsible bidder, and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund; and
WHEREAS, this transfer should be considered as a temporary funding method; and
WHEREAS, the aggregate principal amount of obligations which the City will issue to finance this purchase is presently expected not to exceed $663,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Tinkler Construction, for the construction of the K-9, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into contract on behalf of the Office of Construction Management with Tinkler Construction for the construction of the K-9 Facility, located at 2275 McKinley Avenue.
SECTION 2. The sum of $663,000.00 be and is hereby appropriated from the unappropriated balance of the Special Income Tax Fund, Fund 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2007 to the City Auditor, Department 22-01, Object Level One 10, OCA Code 902023, Object Level Three 5502.
SECTION 3. That the City Auditor is hereby authorized to transfer said funds to the Safety Voted Bond Fund, Fund 701, at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 4. That the amount of $663,000.00 is hereby transferred and appropriated to the Public Safety Department, Police Division 30-03, Safety Voted Bond Fund, Fund 701, Police Facility Renovation - Lease 330023, Object Level One 06, Object Level Three Code 6604, OCA Code 644476.
SECTION 5. That upon obtaining other funds for the K-9 Facility, the City Auditor is hereby authorized and directed to repay the Special Income Tax Fund the amount transferred under Section 2, above, and said funds are hereby deemed appropriated for such purpose.
SECTION 6. That the City Auditor is authorized to establish proper accounting project numbers, and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred.
SECTION 7. The City intends that this ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 8. All funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
SECTION 9. That the expenditure of $663,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330023
OCA Code: 644476
Object Level 1: 06
Object Level 3: 6604
Amount: $663,000.00
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.