Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into professional engineering services agreements with Dynotec, Inc. for the Freeway/Kingshill and Circuit 237 Street Lighting Improvements Upgrade Projects, for the Division of Power.
DESCRIPTION: These 2 projects are from a total of 8 the Division of Power advertised under the 2018 Streetlight Design Project. The proposed streetlights will incorporate LED technology that will generate savings in electric energy and long-term maintenance which will be a significant economic impact and reduce greenhouse gases to the environment. Additionally, the proposed projects will greatly improve the aesthetics of the affected areas.
Freeway and Kingshill Street Lighting Imp’s, CIP 670848-100000:
This project will consist of the design of a new overhead and / or underground street lighting system for the project area, including poles, luminaires, cable, conduit, pull boxes, and other associated material as required. The design process will determine a new streetlight layout based on photometrics using current Division of Power specifications.
The community planning area is “6-Northland” and includes the following streets: Kingshill Dr., Saling Dr., Ilo Dr., Almont Dr., Atwater Dr., Urban Dr., and Maize Rd.
Circuit 237 Street Lighting Imp’s, CIP No. 670870-100000:
This project will consist of a new design to completely replace of all material on an existing streetlight circuit with a new underground streetlight circuit, including poles, luminaires, cable, conduit, pull boxes, and other associated material as required. The design process will determine a new streetlight layout based on photometrics using current Division of Power specifications.
The community planning area is “22-Near South” and includes the following streets: Mooberry St. and Cole St. between S. Ohio Ave. and Rhoads Ave.
TIMELINE: The term of both engineering agreements is for 1 year and is expected to end November 2019.
PROJECT AMOUNTS:
Freeway and Kingshill Street Lighting (CIP 670848): $131,814.11
Circuit 237 Street Lighting Improvements Upgrade (CIP 670870): $153,610.54
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The proposed streetlights will incorporate LED technology that will generate savings in electric energy and long-term maintenance which will be a significant economic impact and reduce greenhouse gases to the environment. Additionally, the proposed projects will greatly improve the aesthetics of the affected areas.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. Understanding of the Project, 2. Environmentally Preferable, 3. Past Performance, and 4. Local Workforce.
On August 3, 2018, the Department received four proposals from: EMH&T, Dynotec, Patrick Engineering, and Carpenter Marty Transportation.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that the Freeway / Kingshill and Circuit 237 Street Lighting Improvements Upgrade Projects be awarded to Dynotec, Inc.
The Contract Compliance Number for Dynotec, Inc. is 31-1319961 (expires 5/21/20, MBE, DAX No. 5053).
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Dynotec, Inc.
4. FISCAL IMPACT: A transfer of funds within the Electricity G.O. Bonds Fund will be necessary as well as an amendment to the 2018 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into agreements with Dynotec, Inc., for professional engineering services for the Freeway / Kingshill and Circuit 237 Street Lighting Improvements Upgrade Projects; for the Division of Power; to authorize a transfer and expenditure up to $285,424.65 within the Electricity General Obligations Bonds Fund; and to authorize an amendment to the 2018 Capital Improvements Budget. ($285,424.65)
Body
WHEREAS, four technical proposals for professional engineering services for the 2018 Streetlight Design Project were received on August 3, 2018; and
WHEREAS, the 2018 Streetlight Design Project contains eight separate street lighting projects; and
WHEREAS, the Department of Public Utilities recommends that the agreements for the Freeway / Kingshill and Circuit 237 Street Lighting Improvements Upgrade Projects be awarded to Dynotec, Inc.; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Electricity G.O. Bonds Fund, for the Division of Power; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power, Department of Public Utilities, to authorize the Director of Public Utilities to enter into professional engineering services agreement with Dynotec, Inc. for the Freeway / Kingshill and Circuit 237 Street Lighting Improvements Upgrade Projects; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into professional engineering services agreements with Dynotec, Inc. (FID# 31-1319961), 2931 E. Dublin-Granville Road, Suite 200, Columbus, OH 43231; for the Freeway / Kingshill and Circuit 237 Street Lighting Improvements Upgrade Projects; for an expenditure up to $285,424.65 in accordance with the terms and conditions of the contracts on file in the Office of the Division of Power.
SECTION 2. That the transfer of $285,424.65 or so much thereof as may be needed, is hereby authorized between projects within 6303 - Electricity G.O. Bond Fund, per the account codes in the attachment to this ordinance.
SECTION 3. That the 2018 Capital Improvements Budget is hereby amended, as follows:
Project No. | Project Name | Revised Authority | Remaining Authority | Change
P670793-100001 (carryover) | New Jackson Pike Sub. Xformer | $143,375 | $0 | -$143,375
P670829-100003 (carryover) | Circuit 7217 Conversion | $60,150 | $ | -$60,150
P670003-100200 (carryover) | DOP Streetlight Program | $2,000,000 | $1,918,100 | -$81,900
P670848-100000 (carryover) | Freeway / Kingshill SL Imp's | $0 | $131,814 | +$131,814
P670870-100000 (carryover) | Circuit 237 SL Imp's | $0 | $153,611 | +$153,611
SECTION 4. That an expenditure of $285,424.65 or so much thereof as may be needed, is hereby authorized in Fund 6303 - Electricity G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.