Explanation
BACKGROUND: The purpose of this ordinance is to authorize the Director of Finance and Management to enter into a purchase order with Southeastern Fabrications, LLC for the purchase of Dumpsters with Covers for the Division of Power and Water (Power) for use at its Indianola Avenue location. The dumpsters with locking covers are required to store scrap metals, lamps, and other materials. These materials are currently stored in open containers. The dumpsters with covers are needed to implement recommendations for preventing non-stormwater runoff from the facility. Covers will eliminate this potential pollutant source, meet best management standards for stormwater pollution prevention control and provide a more secure storage of materials.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003092). Seventeen (MAJ) vendors were solicited and two (MAJ) bids were received and opened on November 13, 2008.
Southeastern Wastequip
Fabrications Mfg. Co.
Item 1 20 Yard Roll-off Qty. 3 8,250 = 24,750 9,449 = 28,347
Dumpster w/cover
Item 2 25 Yard Roll-off Qty. 1 8,750 = 8,750 9,847 = 9,847
Dumpster w/cover
Item 3 30 Yard Roll-off Qty. 2 9,250 = 18,500 10,032 = 20,064
Dumpster w/cover
$52,000 $58,258
An award is recommended to Southeastern Fabrications, LLC, as the lowest, responsive and responsible bid received, in the amount of $52,000.00.
SUPPLIER: Southeastern Fabrications, LLC, CC#260746363, expires 10/28/2010. They do not have MBE/FBE status.
FISCAL IMPACT: Adequate appropriation remains in the Electricity Operating Budget to allow this purchase.
There were no similar expenditures in 2006 or 2007.
Title
To authorize the Director of Finance and Management to enter into a purchase order with Southeastern Fabrications, LLC for the purchase of Dumpsters with Covers for the Division of Power and Water and to authorize the expenditure of $52,000.00 from the Electricity Operating Fund. ($52,000.00)
Body
WHEREAS, Dumpsters with Covers are required by the Division of Power and Water to meet best management standards for stormwater pollution prevention control; and
WHEREAS, the Purchasing Office opened formal bids on November 13, 2008 for the purchase of a Dumpsters with Covers for the Division of Power and Water (Power); and
WHEREAS, the Division of Power and Water recommends an award to be made to the lowest, responsive and responsible bidder, Southeastern Fabrications, LLC; and
WHEREAS, a purchase order will be issued by the Finance Department, Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA003092 on file in the Purchasing Office; now, therefore
BE IT ORADINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Southeastern Fabrications, LLC for the purchase of Dumpsters with Covers for the Division of Power and Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $52,000.00, or so much thereof as may be needed, be and the same hereby is authorized from the Electricity Operating Fund, Fund No. 550, OCA 606723, Object Level l: 06, Object Level 3: 6651.
SECTION 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.