Explanation
BACKGROUND: This ordinance authorizes the purchase of laboratory supplies for the Division of Police from Thomas Scientific in the amount of $75,000.00. The Division of Police requests a blank purchase order to be established for general laboratory supplies such as Actone, Chloroform, Gas Line Copper Turbing, Pipets, Microscope Bulbs, and many other supplies which are necessary to perform analysis in all areas of the crime laboratory. The Division of Police has spent or encumbered $83,000.00 through the general funds. There has also been $16,067.88 spent or encumbered using the NIJ FY13 DNA Backlog Reduction Program. The existing purchase orders total $99,067.88 meeting the $100,000.00 threshold for the Universal Term Contract established with Thomas Scientific.
Bid Information: The Purchasing Office has set up universal term contract FL005351 with Thomas Scientific for these types of laboratory supplies.
Thomas Scientific is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Contract Compliance No.: 22-3336902, expires April 09, 2017
Emergency Designation: Emergency legislation is requested so as to receive laboratory supplies in a timely manner.
FISCAL IMPACT: This legislation authorizes a total expenditure of $75,000.00 from the General Fund for the purchase of laboratory supplies for the Division of Police from a universal term contract. The Police Division budgeted $255,000.00 in the 2015 General Fund budget for the purchase of laboratory supplies, of which, $88,336.79 has already been spent or encumbered. Approximately $204,100.64 was encumbered or spent in 2014 for laboratory supplies.
Title
To authorize and direct the Finance and Management Director to issue a blanket purchase order to Thomas Scientific for the purchase of crime laboratory supplies for the Division of Police, to authorize the expenditure of $75,000.00 from the General Fund; and to declare an emergency. ($75,000.00)
Body
WHEREAS, the Purchasing Office has set up universal term contract FL005351 with Thomas Scientific for the purchase of crime laboratory supplies; and
WHEREAS, the Division of Police needs to purchase laboratory supplies to perform analysis in all areas of the laboratory; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase crime laboratory supplies in accordance with the terms and conditions of the current universal term contract for the preservation of public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order for the purchase of crime laboratory supplies from Thomas Scientific for the Division of Police.
SECTION 2. That the expenditure of $75,000.00, or so much thereof as may be needed, be and same is hereby authorized as follows:
|DIV 30-03 | FUND 010 | OBJ LEVEL (1) 02 | OBJ LEVEL (3) 2203 | OCA 300616|
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such account codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.