Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Safety, Division of Police to renew an agreement with Asysco, Inc for software licensing, maintenance and support services for the criminal history system. The original agreement (EL014042) was authorized by ordinance 0326-2013, passed March 4, 2013, in award of solicitation SA004601. That agreement included four (4) options to renew annual software licensing, maintenance and support, and this ordinance will authorize the third of four renewals. The most recent renewal was authorized by ordinance 0239-2015, passed February 9, 2015, through purchase order EL016793. The term of this renewal will be from March 15, 2016 to March 14, 2017, and will provide service at a cost of $25,250.00, which includes $15,150.00 for a software license fee and $10,100.00 for software maintenance and support.
CONTRACT COMPLIANCE:
Vendor Name: Asysco, Inc. F.I.D.#/C.C.#: 73-1626119 Expiration Date: 01/07/2017
EMERGENCY:
Emergency action is requested to expedite authorization of these contracts in order to facilitate and maintain uninterrupted services from the suppliers.
FISCAL IMPACT:
In 2014 and 2015, funding in the amount of $10,821.42 and $25,000.00 respectively, was expended with Asysco, Inc. for software licensing, professional services, as well as maintenance and support services for the criminal history system. Passage of this 2016 ordinance will authorize the expenditure of $25,250.00, for the annual renewal of software licensing, maintenance and support services for the criminal history system. The funding is available within the Department of Technology, direct charge agency, Information Services Operating Fund. With this renewal the aggregate contract total amount is $311,071.42.
Title
To authorize the Director of the Department of Technology (DoT), on behalf of the Department of Public Safety, to renew an agreement with Asysco, Inc. for software licensing, maintenance and support services for the criminal history system; to authorize the expenditure of $25,250.00 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($25,250.00)
Body
WHEREAS, this legislation will authorize the Director of the Department of Technology, on behalf of the Department of Public Safety, Division of Police, to renew an agreement with Asysco, Inc. for software licensing, maintenance and support services for the criminal history system; and
WHEREAS, the original agreement (EL014042) was authorized by ordinance number 0326-2013, passed March 4, 2013, in award of solicitation SA004601. That agreement included four (4) options to renew annual software licensing, maintenance and support, with the most recent renewal authorized by ordinance 0239-2015, passed February 9, 2015, through purchase order EL016793.
WHEREAS, this ordinance will authorize the third of four renewals for the term period from March 15, 2016 to March 14, 2017 at a cost of $25,250.00, which includes $15,150.00 for a software license fee and $10,100.00 for software maintenance and support; and
WHEREAS, an emergency exists in the daily operation of the Department of Public Safety, in that it is immediately necessary to authorize the Director of the Department of Technology, on behalf of the Department of Public Safety, Division of Police, to renew an agreement with Asysco, Inc., for software licensing, maintenance and support for the criminal history system, for the preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology (DoT), on behalf of the Department of Public Safety, Division of Police, be and is hereby authorized to renew an agreement with Asysco, Inc. for software licensing, maintenance and support services for the criminal history system. The term of this renewal will be from March 15, 2016 to March 14, 2017, and will provide service at a cost of $25,250.00, which includes $15,150.00 for a software license fee and $10,100.00 for software maintenance and support.
SECTION 2: That the expenditure of $25,250.00 or so much thereof as may be necessary is hereby authorized to be expended from: (see attachment 0293-2016 EXP):
Dept: 47 |Div.: 47-01|Obj Class: 03 |Main Account: 63945|Fund: 5100 |Sub-fund:510001|Program: CW001|Section 3:470104| Section 4:IS01|Optional Field: IT00031{Police} ||Amount: $15,150.00| {software Licensing}
Dept: 47 |Div.: 47-01|Obj Class: 03 |Main Account: 63946|Fund: 5100 |Sub-fund:510001|Program: CW001|Section 3:470104| Section 4:IS01|Optional Field: IT00031{Police} ||Amount: $10,100.00| {Maintenance & Support}
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.